CASHIER'S OFFICE

The Cashier's Office is located at 110 21st Ave. South, Room 100 (inside Baker Building). Hours of operation are from 8:00 a.m. to 5:00 p.m., Monday - Friday. Payments received after 4:30 p.m. will be posted the following business day. We accept student payments and departmental deposits. For deposit dates, please view the 2008-09 Fiscal Month-End Dates for Deposits.

Departmental Forms

• Change Order Request Form
• Departmental Deposit Form
• Guidelines for Deposit

Departmental Policies

Monthly Stipend Check Distribution: Beginning at 10:30 a.m. until 4:30 p.m. on the 10th day of each month Stipend checks will be available for pickup by approved department individual at the University Cashier’s office.

** If the 10th day falls on Saturday or Sunday, checks will be available at the Cashier’s office on the preceding Friday. Those not picked up on Friday will be available in Disbursements on the following Monday.

11th of the month and forward

Beginning at 8:30 a.m. stipend checks not picked up in the Cashier’s office will be available for pickup in Disbursements – Suite 1110, Baker Building.

Everyone picking up checks must show Vanderbilt ID. If someone other than the designated individual (which is the same list that payroll uses) will be picking up checks, please bring a written approval from your department head authorizing that individual to pick up checks.

Off-Cycle Stipends will not be available in the Cashier’s office. Disbursements will call the department for pickup at Suite 1110, Baker Building.

Return Check Policy: Any check presented to the University that is not initially honored will be resubmitted for payment. If after this resubmission the check is still not honored the check will be returned to the University, and will not be returned to the bank another time. All returned checks will incur a $25 handling charge that will be assessed to the account. If the payment originally allowed registration, that registration could be voided. The returned check may be given back to the account holder upon request, if a replacement payment has been made.

Year End Closing: Cash received on or before midnight, June 30, 2008, must be deposited with the Cashier by 2:00 p.m. on July 2 in order to be posted in FY 2008. When dropping off DEPOSITS for year end closing, please indicate on the outside of the envelope or MEMO if the deposit is for June or July closings.