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FAQ

Frequently Asked Questions

How soon should I register my child for CampVandy?
Registration for CampVandy Summer 2016 starts February 29th at 5:00 pm.  Space is limited so it is important to register soon to secure your child’s spot. We will not accept early applications.

Do you accept faxes?
No, we do not accept faxes. You must register online, send your registration in the mail or bring it in person to our office.

What age can my child participate in CampVandy?
CampVandy accepts applicants ages 4 to 13.

Is there a deposit for CampVandy?
No, full payment must be made during registration.

What is the refund policy for weekly rates?
For cancellations: If given two weeks or more notice, a partial refund will be issued.

What is the refund policy for before care and after care?
We do not issue refunds for before care and after care. Before care and after care are non-transferable.

Is there a daily rate?
Yes, we offer a daily rate of $65 per day.

Do you provide a Federal Tax ID number for CampVandy?
Yes, our Federal Tax ID Number is 62-0476822.

Are there safety requirements for picking up my child?
Yes! Because we care about the safety of your child(ren), we require a photo ID to be presented when picking up your child. Anyone who does not present their photo ID will be asked to go get their ID. Each person that is picking up a child is required to be on the child’s pick-up list. Please make sure your pick-up lists are up to date.

Does CampVandy require health history forms or immunization records?
Yes, at the time of registration you will be required to provide a health history for your child, medications that he/she takes, physical, mental or psychological conditions requiring medical treatment, allergies or dietary restrictions that your child has, and immunization records including the date of their last tetanus shot.

Do you employ Junior Counselors or Counselors in training?

No, our hiring policies are age restrictive. This does not allow us to hire or train minors.

Are the children separated into age groups?
Yes. Children are separated into age groups for age specific activities.

What is the ratio of counselors to children?
The ratio of counselors to children is dependent of factors such as but not limited to: age of children, location in facility, and activities the children are participating in.

Camp ratios are:
4-5 year olds: 1:6
6-8 year olds: 1:8
9-13 year olds: 1:10

Can I provide snacks or treats for the campers?
Due to allergy and health related issues for some campers, there is no outside food allowed at camp besides each child’s own lunch. Example: cupcakes for birthday are not allowed.

Is a discount offered for each additional child?
Discounts for an additional child are not offered at this time.

What kinds of payment are accepted and who should I make checks payable to?
We can accept cash, checks, money orders, debit / credit cards. Please make checks payable to: “Vanderbilt University

Physical Address:
Vanderbilt Recreation and Wellness Center
2700 Children’s Way
Nashville, TN 37235

Camp Information: (615) 343-8176
Office Hours: Mon-Fri, 8:30 am – 5:00 pm
Email: campvandy@vanderbilt.edu
http://www.vanderbilt.edu/recreationandwellnesscenter