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Frequently Asked Questions

How soon should I register my child for CampVandy Summer?
Registration begins: on March 2, 2015. Space is limited so it is important to register soon to secure your child’s spot. We will not accept early applications.

Do you accept faxes?
No, we do not accept faxes. A registration must be sent through mail along with payment, or you may simply register in person along with payment.

What age can my child participate in CampVandy?
CampVandy only accepts applicants ages 4 to 13.

Is the $50.00 deposit part of the weekly rate?
Yes! There is a $50.00 deposit due at the time of registration for the summer camp for each week of camp your child is registered for. This deposit will be applied to the total balance due for weeks attended, it is not an addition to the weekly fee. The $50.00 deposit will ensure your child’s spot.

Is there a deposit for the Holiday Camp during the winter?
No, full payment must be made during registration.

Are there any late fees?
Yes, there are late fees. If you do not register for Early Care/Late Care the Friday (by noon) prior to your registered camp week, Early Care/Late Care will increase to $15 per care, per day. If you do not register for individual days the Friday (by noon) prior to the camp week the individual day rate will increase to $75 per day. If you do not register for the Friday (by noon) prior to the camp week, the weekly rate will increase to $190 per week for Vanderbilt Affiliates and $220 per week for Community members.

Is there a daily rate?
Yes, we offer a daily rate of $65 per day.

Is the deposit refundable or transferable?
Unfortunately, the deposit is neither non-refundable or non-transferable.

Are there any refunds for before care and after care?
No, we do not offer refunds for before care or after care even if you do not use the days.

Do you provide a Federal Tax ID number for CampVandy?
Yes, our Federal Tax ID Number is 62-0476822.

Are there safety requirements for picking up my child?
Yes! Because we care about the safety of your child(ren), we require a photo ID to be presented when picking up your child. Anyone who does not present their photo ID will be asked to go get their ID.

Are You Accepting applications for Junior Counselors?
No, we will not be using assistance from Junior Counselors for this year.

Are the children separated into age groups?
Yes. Children are separated into age groups for age specific activities.

What is the ratio of counselors to children?
The ratio of counselors to children is dependent of factors such as but not limited to: age of children, location in facility, and activities the children are participating in.  General ratio is 1:10 in order to provide the safest care and instruction. There are typically 2-5 staff members also overseeing supervision of the children.

Can I provide snacks or treats for the campers?
Due to allergy and health related issues for some campers, there is no outside food allowed at camp besides each child’s own lunch. Example: cupcakes for birthday are not allowed.

Is a discount offered for each additional child?
Discounts for an additional child are not offered at this time.

What kinds of payment are accepted and who should I make checks payable to?
We can accept cash, checks, money orders, debit / credit cards. Please make checks payable to: “Vanderbilt University

If mailing, all payments, checks and money orders must be mailed to:

Vanderbilt University Athletic Department
Dept. 1220
PO Box 121220
Dallas, TX  75312-1220

Physical Address:
Vanderbilt Recreation and Wellness Center
2700 Children’s Way
Nashville, TN 37235

Camp Information: (615) 343-8186
Office Hours: Mon-Fri, 8:30 am – 5:00 pm
Email: campvandy@vanderbilt.edu