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Gym Court and Other Facilities Reservations

All reservations must be made 48 hours in advance, Monday thru Friday. All reservations made on the weekend or with less than 48 hours notice will not be approved.

You may request space through Virtual EMS.
February 2013

Mat Room/Aerobics Room/Classrooms Reservation Policy:

Free Reservation Option: Students and VRWC groups (5 or more people) may reserve space free of charge once a week, one week in advance, and are limited to a one hour block maximum, when available. Individuals and small groups may use the room on a first-come, first-serve basis, when available. Free Reservations can be made in person upstairs in the Office of Campus Recreation Monday through Friday 8:30 am until 5:00 pm or by calling 615.343.8186. All participants must be VU students or current VRWC member(s). Guests must be sponsored and pay a $10.00 guest fee (photo ID required). VU ID card and/or VRWC membership card is required for entrance into the VRWC and its facilities.

Fee Reservation Option: If requesting more than the free reservation option, this reservation must be done through the Office of Campus Schedules and Reservations at 615.322.2448.

Squash Court  and Racquetball Court  Reservations:

All Squash and Racquetball courts can be reserved by calling 343-8181 or 343-6627.
May reserve space free of charge once a week, one week in advance, and are limited to a one hour block maximum, when available.

Gym Court Reservation Policy:

Free Reservation Option: Students and VRWC members may reserve Gym Court 3 free of charge one week in advance, and are limited to a one hour block maximum, once a week when available. Free Reservations can be made in person upstairs in the Office of Campus Recreation Monday through Friday 8:30 am until 5:00 pm. All participants must be VU students or current VRWC member(s). Guests must be sponsored and pay a $10.00 guest fee (photo ID required). VU ID card and/or VRWC membership card is required for entrance into the VRWC and its facilities.

Fee Reservation Option: If requesting more than the free reservation option, this reservation must be done through the Office of Campus Schedules and Reservations at 615.322.2448.

  • Gym Court #1: Basketball has priority except for reservations
  • Gym Court #2: Basketball has priority and is not available for reservations
  • Gym Court #3: Badminton, volleyball, and indoor soccer have priority
  • Gym Courts will not be available:
    Monday through Thursday 5 pm-11 pm (no court reservations Jan- mid April)
    Sundays 12 noon-11 pm (no court reservations in Jan- mid April)

 

Demonstration Kitchen Reservations

Demonstration Kitchen and classroom is a unique space able to serve the culinary needs of groups 2 – 60 in size. This space is used frequently for our Vandy Cooks demonstrations but is also available for reservation for Vanderbilt and non-Vanderbilt affiliated groups. Click here for more information.

 

Additional Policies:

  • Consecutive reservations will not be made
  • 10 minute grace period on all reservations
  • No props or movement of furniture into rooms/ gym
  • All participants must wear non-making athletic shoes
  • No food and beverages allowed
  • All reservations are subject to change on short notice
  • If not reserved, rooms/gym are available on first come, first serve basis
  • Reservations do not include use of sound system or equipment

LOSS OF PRIVILEGES MAY OCCUR FROM NOT FOLLOWING OCR POLICIES & PROCEDURES, VIOLATION OF ALCOHOL POLICY, AND/OR INAPPROPRIATE BEHAVIOR.