The following Travel Policy and Procedures document is substantially the same as the policy distributed in 1994. Minor modifications have been made to Section II.A.5 "Personal Automobile Travel" and Section VI.C "Travel Advances." the modifications reflect previous communications to managers. Section IV.A.2 "Relocation" has also been updated to reflect changes in tax law.
(Click here for IRS tax law)

The document reflects University wide policies and procedures. Schools or other units may establish more specific, detailed or restrictive policies or procedures. Travelers should ensure that they are aware of any particular requirements that may apply.

Effective with travel commencing on or after January 1, 2009, Vanderbilt will reimburse faculty and employees at the rate of $0.55 per mile, for costs of driving their own cars on University business. The Internal Revenue Service (IRS) sets the current maximum allowable reimbursement rate for the year. The mileage rate is reviewed by the IRS on an annual basis, and changes (if any) are generally effective January 1 of the new calendar year. Refer to Section II.A.5 "Personal Automobile Travel" for additional information.

For mileage while moving from a former home to a new home, the mileage rate is $0.24 per mile for calendar year 2009. Any amounts reimbursed in excess of that amount will be taxable income to the employee.

Resource Links:
http://www.irs.gov/newsroom/article/0,,id=176030,00.html