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News Articles - 2009 |
As the result of a competitive bid process, Fisher Scientific has been named our "Primary Approved Supplier" for laboratory supplies, chemicals, and equipment. Benefits of our new five year contract include: ... Read More June, 2009
Fisher Scientific is Vanderbilt University´s Primary Approved Supplier for laboratory supplies, chemicals, and equipment. As such, this new agreement impacts the current VWR punch-out ordering website.
Items that are exclusive to VWR will remain in the VWR punch-out site. All other items are available through Fisher Scientific, as per our contract. ... Read More
Procurement Services is pleased to announce A-L Gases as Vanderbilt University´s Primary Approved Supplier for Packaged/Compressed Gases for the University and Hospital.
After a competitive bid process, A-L Gases is named our "Primary Approved Supplier" for all packaged and compressed gases. Benefits of our new five year contract include: ... Read More
Procurement Services announces that orders for "forms" distributed by Standard Register (including Small Purchase Orders) must be placed through our online eProcurement system for cost reduction, efficiency, and speed (i.e. with very few exceptions, forms should not be ordered using an 1180, an Administrative Forms Requisition, a Medical Forms Requisition, an A Requisition, or a Small Purchase Order). For your convenience, we have directions for ordering through the eProcurement system here. For more information, online tutorials, and details on how to arrange access, please see our eProcurement Website.
If you have questions or need help with this updated procedure, please call 2-2911 and select option #3 or email Carolyn Laumeyer.
Procurement Services is pleased to introduce our streamlined online supplier application which combines our previous Small Business and Diversity Supplier Self-Certification process with our new supplier registration. This integrated process allows all potential suppliers direct access to the Sourcing Officers that handle their commodity. Suppliers interested in doing business with Vanderbilt will be contacted about the status of their commodity (within 45 days of completing their online application) by the Sourcing Officer responsible for their business.
The online registration form is located on our Supplier Site, as are the Supplier Business Resources and our Supplier Policies and Procedures.
Procurement Services is pleased to pass along a pass for 3 free days of airport parking at Fly Away Parking. Print and complete this flyer to redeem your pass. For more personal and business travel discounts, please visit our Travel Website.
Jersey Mikes offers a "You Fly, We Buy" deal: if you get 5 or more people and the order is faxed into the Elliston Place store, the person that picks the order up gets theirs for FREE. For the Spring (March, April and May), Procurement Services is pleased to offer an additional 10% discount on the "You fly, we buy!" promotion for VU faculty, students and staff: Click here for flyer.
Vanderbilt faculty, students, and staff also now receive a 10% VU discount on Jersey Mikes’ Catering at the Elliston Place store. Click here for Catering Menu Flyer.
The Office of Procurement & Disbursement Services is pleased to announce that all Departmental Invoice Reports (DIRs) and Departmental PO copies are now available online via Vanderbilt´s InfoView application. The electronic versions of these reports are easily refreshed with the latest information, are accessible 24 X 7, 365 days a year, and support the Sustain VU environmental initiative. ... Read More
Procurement Services is pleased to announce that effective immediately, MacAuthority is our official Vanderbilt Campus Store for all Apple products. This partnership between Vanderbilt and MacAuthority allows faculty, staff, and students to purchase Apple products, software and service at educational pricing. ... Read More
Our travel partners at Orbitz for Business have recently added a significant, cost-saving enhancement to our hotel program with a new Low-Price Guarantee hotel rates program, offering additional savings, flexibility and traveler benefits. These are the lowest publicly-available rates on the Internet today, with many hotels offering savings of up to 20 percent or more. This can benefit VU and all of our staff, visitors, parent, students, and alumni as travelers, through proven cost savings. ... Read More
News Articles - 2008
We are pleased to announce that after an extensive RFP process that incorporated the results of the office supply staff survey, Guy Brown has been awarded a renewed contract as our Office Supplies preferred supplier. The new contract term is 3 years with the option for 2 one-year extensions. ... Read More
Procurement Services is extremely pleased to announce the new Fed Ex 5-year contract which can be used by any department not directly related to hospital patient care for discounts of approximately 46% off what we were previously paying (discounts are method and distance related). ... Read More
Procurement announces termination of our master agreement with IKON effective January 25, 2009. ... Read More
The end of the year is quickly approaching and with the Holidays and vacations this season brings, it’s important to get your requisitions for capital items submitted as early as possible. To ensure your orders are placed by us before the end of the year, your requisitions should be delivered to Procurement Services by December 15th. This will provide us enough time to process your orders and if necessary, to negotiate Terms and Conditions. Thank you for your cooperation.
Recently, the merger between Applied Biosystems and Invitrogen was finalized to form a new company called Life Technologies.
What does this mean to you and how you place orders and with what company? Through at least 2009 you will continue to order from each supplier as you normally have. The company names, products, ordering and shipping locations will remain the same.
We will continue to update you with any changes.
... Read More
... Read More
Agilent Technologies has acquired Stratagene. ... Read More
Effective Wednesday, February 13, 2008, responsibility for the Procurement Card Program has been transferred to Disbursement Services. This move is designed to allow Procurement to focus on support to the University Research community and has the added benefit of strategically aligning the Procurement Card Program with the similar functions of Disbursement Services. The Procurement Card staff will continue to occupy their current space at suite 805 Baker Building.
News Articles - 2007
CompUSA has announced it is ceasing operations by the end of December and will be closing all stores, shutting down their website and liquidating their inventory. ... Read More
Save money when you travel - come learn about our VU travel website for business and personal use at our first Travel Fair consisting of 33 travel-related booths featuring information, food, give-aways, gifts and drawings on Wednesday, Sept 5, 10 am - 2 pm at the Student Life Center. This event is open to all faculty, staff, and students. ... Learn More
The Office of Procurement and Disbursement Services (currently located on the 11th floor of the Baker Building) will be temporarily relocated to Suite 700 in the 2525 West End Building from July 9 - August 24th, due to renovations to the 11th floor. Mail will be forwarded to this temporary location during this time. The Pcard Office and the Procurement Research Team will remain on the 8th floor of the Baker Building. The Supplier Diversity Office will remain on 11th floor. We apologize for any inconvenience this may cause and we look forward to serving you. Thank you.
Congratulations on another successful year and we offer special appreciation for all you do. To successfully participate in Year End Closing, please refer to the posted schedule and guidelines: Please note that highlights include:
Purchase Requisitions and SPOs (Small Purchase Orders)
In general, for purchases made on or before June 30, 2007 to be charged to FY 2007, the following three conditions must be met:
1. Products or services are received by the department on or before June 30, 2007; AND
2. An invoice, dated June 30 or prior, from the supplier is received in Disbursement Services by 4:30 PM, July 3, 2007 (see Disbursements services section below) AND
3. A valid purchase order has been processed in the procurement system prior to Disbursements receiving the invoice.
To increase the probability that Purchase Requisitions and SPOs meet the above conditions in order to be charged to FY 2007, these forms should be submitted to Procurement for processing and transmission to the supplier no later than 3:00 PM, June 18, 2007. We also recommend confirming delivery dates with your suppliers prior to placing any orders with long lead times.
Disbursement Services-Accounts Payable Invoices and University Demand Check Requests
Invoice/Check Request Cutoff:4:30 PM, July 3, 2007
Invoices/check requests, dated June 30, 2007 or prior, for goods/services received or expenses incurred as of June 30, 2007 that are submitted by the cutoff will be processed as a Fiscal 2007 transaction. Invoices/check requests for goods or services to be received after June 30, 2007 will be held and processed in Fiscal 2008.
Manual Accrual Request Cutoff, University Central:4:30 PM, July 11, 2007
For the first time in the history of Vanderbilt's Business Diversity Fair (VBDF), the fair will not take place in the month of May. After receiving several requests from participants (booth exhibitors) to reschedule the VBDF away from commencement day, this year the VBDF will be held on Tuesday, August 7, 2007
... Learn More
The Supplier Diversity Office (SDO) of Vanderbilt proudly announces that a new media, a newsletter called "The Diversifier" will be available within the next few months. The Diversifier will focus on the efforts of diverse supplier to satisfy departmental needs for products and/or services across Vanderbilt's campuses, hospitals, and clinics. ... Learn More
Vanderbilt Procurement Services is pleased to announce that the contracts for Interstate Relocation services with Alexander´s Mobility Services and Ewing Moving Services have been renewed for an additional year... ... Read More
Today there are dozens of different kinds of office paper to choose from. How do you know which paper is the right one for you needs? Procurement’s new Office Paper Buying Guide will help you
- Select the right paper for the job
- Order the right paper from the right supplier quickly and efficiently using eProcurement
- Get the results you want
- Save money, time and effort
- Includes a handy listing of the most popular paper products available from Guy Brown/Office Max
New "SmartPrinting" copier program now operational Sep 2006The Vanderbilt Copy Center and Procurement Services have teamed up to develop the SmartPrinting Initiative – a new and comprehensive program to provide the Vanderbilt community with the best in digital copier and office imaging equipment, document management analysis, equipment lifecycle support and total cost of ownership.
The Vanderbilt Copy Center becomes your one source for digital copier program management including equipment and supplies ordering, service and user training, and account billing. Online tools are also available for managing your equipment throughout its lifecycle.
The SmartPrinting Initiative has teamed up with Imagistics/Oce, RJ Young (Ricoh & Canon) and Danka (Toshiba) to provide copier, fax and multifunction digital office imaging equipment as well as application and support services through the Vanderbilt Copy Center. These suppliers were selected as a result of a rigorous competitive proposal evaluation process. Their programs provide us with exceptionally competitive lease and purchase option pricing, comprehensive terms and conditions and no-cost 'document assessments' to assist customers in making the best, most efficient equipment choices.
For more details check out the SmartPrinting Initiative at http://www.vanderbilt.edu/smartprint/
The Medical Center Procurement Office will be permanently relocating its staff offices and services from its current location in B706, TVC to its new office at 570 Crystal Terrace Building on West End Avenue. The new office location will be open and operational beginning on Monday, May 8th to resume normal support services. All phone numbers and email addresses of the staff will remain the same. The Vendor Liaison Office will remain in B706 TVC.
All Purchasing Agents and managers will have their phones forwarded to voice mail on Friday the 5th and will be checking their messages every hour. In the event of an emergency need that requires a more immediate response, please page David Bearden, Associate Director of Procurement, at 835-1612.
Vanderbilt University and UPS are proud to announce their new package logistics program. As a leading global provider of specialized transportation and logistics services, UPS will now help departments at Vanderbilt University and the Vanderbilt University Medical Center manage their package logistics needs. All Vanderbilt departments are qualified for UPS shipping discounts and will be set up on an easy-to-use shipping processing called CampusShip. UPS CampusShip can be used on any computer with Internet access and will allow designation of cost codes for simplifying the billing process. Please call or email the UPS representative listed in our Preferred Supplier Directory to set up an account.
A new directory of preferred suppliers is now available. This guide will help you find the right supplier for many of the most commonly used products and services across the Vanderbilt community. A profile is provided for each supplier along with all contact information and the assigned Purchasing Agent. The preferred supplier directory can be accessed by clicking on the "Supplier Directory" link in the gray navigation area above.
Update on Air Travel Security Situation
Caldwell Travel/BCD Travel will continue to monitor the air travel security situation and provide updates as needed.
Passengers should be prepared to face long delays and cancelled flights as tighter security has been enforced at European and United States airports. International passengers will be subject to additional security screening at the boarding gates. ... Learn More
Alexander's Mobility Services will be moving to their new location on Friday, May 6, 2005. All phones will be disconnected at 12:00 PM on that day. In case of an emergency please contact Gregg Klott-Customer Service Manager at 800-722-6286 in the corporate office. The new office will open on Monday May 9, 2005 at 8:00 AM. All phone numbers will remain the same.
The new address is:
750 Massman Drive, Suite 106
Nashville TN 37210.
We apologize for any inconvienence this may cause.
Vanderbilt University is pleased to announce that Alexander's Mobility Services has been awarded the Prime Interstate Moving Contract, effective January 1, 2005. Determined through a competitive sourcing process, Alexander's offers Vanderbilt the best comprehensive discount structure, customer service and technology package available for our staff relocation program. In support of our diversity initiatives, Alexander's has also created a strategic alliance with Ewing Moving Service, an existing University diversity supplier, to offer Vanderbilt the advantage of two excellent service providers during those periods where extra service capacity is needed.
As we begin implementation of the contract, the Vanderbilt staff can expect to benefit from an aggressively discounted rate structure, a dedicated move coordinator for our account and a direct link to Alexander's web-based move scheduling and tracking system. This technology will streamline and simplify the move process for your new staff. We strongly encourage your support of this contract for the convenience it will bring for your new staff hires and the savings you will experience in your relocation costs.