Card Users
Responsibilities | Purchasing With A PCard | Receipts | Statements | Declines | Card Expiration | Disputes | Returns or Credits | Account Changes | Canceling A PCard | Lost or Stolen Cards |
PCard Reviews | Control Program Compliance

Control Program Compliance

Consistent adherence to the Procurement Card Program controls and rules is required of all Cardholders and Card Managers to assure continued eligibility to participate in the program. Failure to properly adhere to these controls and rules will result in the following actions:

Corrective Action Event or Cause
Suspension or removal of Cardholder privileges.
  • Using the card to purchase restricted products or services.
  • Failure to properly review transactions.
  • Failure to properly retain invoices, etc.
  • Failure to properly document transaction business purpose.
  • Failure to properly prepare and retain transaction logs unless a waiver has been obtained.
  • Failure to properly prepare, review and file monthly statements.
Suspension or removal of Card Manager privileges.
  • Failure to properly review and sign off on Cardholder transaction logs or bank statements if a waiver has been granted.
  • Failure to properly review and sign off on Cardholder monthly statements.
  • Failure to properly report transaction with employee tax reporting liability.
  • Failure to properly approve transactions any three months in a six month period.
  • Failure to properly retrain transaction documentation (invoice copies, documentation, logs & Statements) of terminated employees.
Removal of Cardholder or Card Manager privileges.
  • Failure to successfully pass a re-audit resulting from a previous unsatisfactory audit.
Suspension or removal of Cardholder privileges. Referral for possible Performance Improvement Counseling up to and including discharge and/or possible criminal prosecution.
  • Using the card for personal use.
  • Fraudulent use of card.
  • Receiving cash or check issued to Cardholder to resolve a credit or return.