The names, addresses and Social Security Numbers of all prize recipients, employee and non-employee, must be attached to the check request for each recipient that is receiving a prize.

Prizes represent cash and non-cash (i.e. platters, rings, jackets, etc.) awards conferred to individuals in recognition of religious, charitable, scientific, educational, artistic, literary or civic achievements.

Employees are individuals who work for the University either full or part-time. Student employees are not considered University employees under this classification unless the prize being conferred is related to their employment (i.e. Best Teaching Assistant award when student is being paid as a teaching assistant).

1. The check request for cash prizes should be completed in accordance with check request procedures. Contact Disbursement Services (3-6608) or Financial Management (2-2301), as appropriate, for copies of these procedures.

2. For cash prizes, the prize information form must be completed and attached to the check request that is sent to Accounting/Financial Management before the check can be issued from University funds.

3. For non-cash prizes whose value equals or exceeds $100, a prize information form must be completed for each recipient and sent to the Payroll Office shortly after the prizes are conferred. A copy of the invoice should also be attached and sent with the prize form. To determine if a prize's value exceeds $100, divide the total invoice cost for these prizes by the total number of recipients.

This prize information form should not be used for:

A. Check request for dinners, entertainment, decorations and other such purposes that are for the communication of the prize.

B. Non-cash prizes whose value per recipient does not equal or exceed $100 .

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