Buy

What step of the Purchase-to-Pay process are you in today?

Buying:

Once you've chosen the product/service and the supplier you need, refer to the Gold Guide for the recommended best method to BUY what you need. For more information on each of the buying methods, see the menu below.

Recommended methods for Buying

For your Most Common Purchases:


	High-volume, contract suppliers Low to moderate $$ purchases Less complex orders			Suppliers not in eProcurement High $$ purchases More complex orders			Retail & internet suppliers not in eProcurement Low $$ purchases			Clinical Supplies Clinical Inventory

eProcurement - use for general office and lab supplies and most purchases under $25,000. http://www.vanderbilt.edu/procurement/eprocurement/index.shtml
Paper Requisitions - use for orders over $25,000, capital equipment purchases, or complex purchases requiring supplemental contracts or documentation.
See Procurement Policies & Procedures for instructions on how to complete requisition forms, please see:
Pcard - use for low dollar retail purchases from suppliers not in eProcurement. http://www.vanderbilt.edu/procurement/pcard/default.shtml
PMM - use for clinical supplies and clinical inventory. Contact Medical Supply Sourcing at (615)322-5654 for more information.

For your Specialty Purchases:

1180s - use for internal Vanderbilt purchases or cross-charges. For more information on how to purchase from a particular department at Vanderbilt, contact that department.
Demand Check - For employee reimbursement and purchases requiring special handling or review.

Forms/Documents (related to the Buy stage)

Who can sign my form or approve my purchase?

Click here to learn how to look up Signature Authority (SigAuth) Information.

Not sure who can answer your questions? For a complete list of Procurement & Disbursement contacts and area of specialties click here.