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VU-Plant Operations Administration

Staffing

Diane Kilpatrick, Director of Financial Management

Administrative Personnel
Deborah Blunt, Administrative Assistant
Ophelia Hendrix, Office Assistant IV
Gloria Smith, Administrative Manager

Budget/Accounting
Debbie Kunik, Budget/Accounting Analyst
Kathy Rhodes, Accounting Assistant
Kelly Rigali, Accountant
Richard Warf, Senior Accountant
vacant, Accountant

Contact Information

Phone: 615-322-2622
Fax: 615-343-4806

Hours of Operation

Administrative Personnel: 8:00 am until 4:30 pm Monday through Friday
Budget/Accounting: 8:00 am until 5:00 pm, Monday through Friday

Overview

Administrative Personnel is responsible for all human resource functions for Plant Operations’ 480 employees. This includes maintaining personnel records; processing payroll for staff paid weekly and biweekly; reporting leave for exempt employees; overseeing administration of the VU-LIUNA, CTW Contract Agreement; processing and tracking FMLA and non-FMLA Medical Leave; new employee orientation; and training.

The Kronos system is used for time and attendance tracking as well as for upload to the PeopleSoft system for payroll processing. Currently, Plant Operations assists Dining Services by submitting payroll for their hourly-paid staff.

Budget/Accounting manages all procurement transactions for the department; methods include eProcurement, pCard, I-1180, check request, purchase requisition and contract.

This area tracks property damage/loss expenses and reports detail on claims for reimbursement with Risk and Insurance Management. They also provide accounting support to Medical Plant Services for work order transactions.

Each month Budget/Accounting produces a detailed report to facilitate comparison of actual expenditures to budgeted amount by building occupant and major category of expense. Plant Operations annual budget of $97mm is funded through three revenue sources:

  • Square Foot Rate
  • Direct Charge Services
  • Utilities-electric and steam

Fifty percent of the annual spend is utility expense; therefore projecting utility costs is an aspect of the budget that impacts all departments. Plant Operations purchases approximately 64% of electric from Nashville Electric Service and generates the remainder of electric to meet the demand for power used by the Campus and Medical Center.