Vanderbilt University - Office of Sponsored Programs

NIH Electronic Submission of Admin Supplements

Electronic Submission of NIH Administrative Supplements is Currently Available

The NIH has announced the first of several Funding Opportunity Announcements (FOA) rolling out electronic submission for administrative supplements. This signals the beginning of NIH’s pilot project to accept many administrative supplement requests electronically either directly via the Commons or by submission via Grants.gov, which supports institutions using system-to-system.

Vanderbilt has adopted the system-to-system approach using Coeus to submit via Grants.Gov. This process is closely aligned to our normal NIH application process and allows for the least amount of administrative burden on both the faculty member and departmental administrator. For assistance please contact your Sponsored Programs Specialist. Please refer to the specific announcement to determine the appropriate narratives to include in your submission. As always, contact your Sponsored Programs Specialist for assistance.

Which Funding Opportunity Announcement (FOA) do I use?

The generic parent announcement (PA-12-100) is available for prior approval requests to nearly all active grant awards (in accordance with Section 8.1.2.11 of the NIH Grants Policy Statement), however, there is no guarantee funds are available from the awarding IC or for any specific grant. Please be sure to select the correct FOA as there are a number of specific announcements, such as the Diversity Supplements to Promote Diversity in Health-Related Research (PA-12-149).

All applicants are encouraged to discuss potential requests with the awarding IC (either the parent award’s assigned Grants Management and Program Staff, or the contacts listed in Section VII of a specific Administrative Supplement FOA).

Additionally, prior to submission, applicants must review the awarding IC’s web site to ensure they meet the IC’s requirements. A list of those web sites is available at http://grants.nih.gov/grants/guide/admin_supp/index.htm. For assistance please contact your Sponsored Programs Specialist.

How do I determine the correct Competition ID to use?

When submitting electronically, each NIH mechanism (R01, K, T, F’s etc) is tied to a particular Compition ID. When building the Coeus proposal, use this table to determine the correct ID.

Competition ID	Competition Title
ADMINSUPP-RR-BUDGET-B2	U34,UC4,U01,UH2/UH3,UT1,UT2,U43,U44,DP5,UP5,G08,G11,G13,S11,S07,DP4,SC1,SC2,SC3
ADMINSUPP-ENDOWMENT-B2	S21,S22
ADMINSUPP-INSTRUMENTATION-B2	S10
ADMINSUPP-DIRECTOR-B2	DP1,DP2
ADMINSUPP-TARGETRESEARCH-B2	DP3
ADMINSUPP-CONSTRUCTION-B2	C05,UC6,G20
ADMINSUPP-CAREERDEV-B2	ALL K'S EXCEPT K12 AND KM1
ADMINSUPP-FELLOWSHIP-B2	ALL F'S
ADMINSUPP-TRAININGBUDGETONLY-B2	T15,T32,T34,T35,T36
ADMINSUPP-TRAININGRRBUDGET-B2	K12,T37,KM1
ADMINSUPP-TRAININGDUALBUDGET-B2	D71,D43,T01,T02,T03,T14,T42,T90,U24,TU2
ADMINSUPP-RESEARCH-B2	ALL R'S (R01,R21,R34,RC1,ETC.)

VU Office of Sponsored Programs