Award Acceptance
After negotiations, the sponsor will send the grant award notice to Vanderbilt. Award receipt from sponsors comes in a variety of ways.  In some cases, the sponsor may send the award notice directly to the PI, Finance/OCGA or an other central office instead of the pre-award grants office (OSP). When this occurs, the individual in receipt of the award should contact the Office of Sponsored Programs to confirm whether OSP has also received a copy of the award. 

OSP Review
When OSP receives a Notice of Award from the sponsor, OSP will compare the Award with the original proposal before accepting. OSP will contact the department to discuss any discrepancies between the proposal and award prior to accepting.  OSP reviews the following award elements as part of the award acceptance process:
  • Project Period
  • Funds Awarded
  • Terms and Conditions
  • Reporting Schedule and Procedures
  • Sponsor Agency Staff Contacts
  • Sponsor Award Number
  • Cost share commitment
  • Approvals for use of human subjects and laboratory animals
  • Any changes to the initial submission
After OSP has completed the negotiation and/or the review of the award, an email with a copy of the Award Notice is sent to the PI, the applicable post-award group (OCGA/Finance) and multiple departmental administrators depending on the area.