GCM News
Contracts Status Information now available in PEER & StarBRITE
PIs and administrators can now view GCM contract status information in PEER & StarBRITE.
StarBRITE provides summary-level information about your clinical research contract, as well as the status of negotiations, and provides linkages to other clinical information such as IRB applications, CRC data, etc.
PEER provides more detailed contract information for all GCM contracts, including negotiation status.
FY 08/09 Fringe Benefit Rates Announced
View the new rates at http://www.vanderbilt.edu/ocga/fringebenefit/fy0809.htm
NIH Grant Deadlines for Spring 2008
NIH Grant Deadlines for May, June and July 2008. Click here to download.
The NIH Public Access Policy
Effective April 7, 2008, new NIH policy mandates that peer reviewed journal articles arising in whole or part from NIH funded research be deposited within 12 months of publication in the freely accessible Pub Med Central (PMC) repositoryView the Vanderbilt Policy Document here.
Winter 2008 NIH Grant Deadlines Announced
Download the GCM announcement here (MS Word)
The Top Ten Things Your Lab Should Do to Prepare for the 2008 AAALAC Site Visit
Click Here for the PDF File (Requires VUnetID)
2008/2009 Proposed Fringe Benefit Rates
The 2008/2009 proposed fringe benefit rates are posted at the Office of Contract and Grant Accounting's website at http://www.vanderbilt.edu/ocga/fringebenefit/fy0809.htm. Please note that these rates are projected and not yet approved by the government. Until governmental approval is received, rates are subject to change. Please distribute this information as appropriate.
NIH Announces Fall Grant Deadlines
Click here to download the detailed announcement
Important Changes in GCM Process
GCM budget approval has now gone electronic! We have developed a new process with the Department of Finance to scan and send electronic copies of your approved 1275 budgets. What does this mean for you? GCM will now require only one (1) copy of the 1275 and the signed budget submission cover form. Once approved by GCM, it will be emailed back to the Department and the Department of Finance, making this a much quicker and efficient process while saving trees and money.
Another great feature GCM has implemented is PEER. This will now be your tool for checking the status of most documents received by GCM. With the implementation of PEER, GCM (Janette Sagraves) will no longer email the administrator with status or return courier information. Most of you are already using the PEER system. If not, you may access PEER using the following link: https://www4.vanderbilt.edu/oor/gcm/portal/
Streamlined IACUC Approval Process
In our continuing efforts to streamline processes, GCM and the IACUC have teamed up to simplify the animal use approval process for grant mechanisms that do not require a separate protocol review under specific circumstances. These mechanisms include Program Projects, Center Grants, and Salary-only Fellowships. No additional animals or new procedures can be proposed through this streamlined process. Two (2) new forms have been developed for this purpose.
A simplified Investigator Umbrella Assurance form replaces the IACUC umbrella review mechanism. This form is to be used for 1) Program Project Grants, 2) Center Grants, 3) Core Grants, or 4) any single grant that corresponds to an approved protocol with a differing title. By using this form, the Principal Investigator may link grant IACUC approvals by certifying that the IACUC approved protocol(s) listed on the form describe(s) the work being funded by the referenced grant.
The Fellowship or Trainee Assurance of IACUC Approval form is to be used for salary-only fellowships. Both the
When applicable, each form should be submitted to the Office of Grants and Contracts Management along with the standard IACUC Certification Form to be sent to your funding agency.
Both forms are attached to this email or you may access via the GCM website by clicking on the form name above. If you have any questions, please feel free to call 2-2281 or email vumc.research.grants@vanderbilt.edu.
September Coeus Rollout for All Grants
As most of you know, VUMC is transitioning to a fully electronic grant review, approval, and submission process. Thus far, we have successfully submitted ~200 electronic applications via Coeus to grants.gov. In moving forward in achieving this goal, GCM is excited to announce that beginning September 1, 2007, all grant applications (new, competing and progress reports) to be submitted to external sponsors should be developed in Coeus Premium. GCM has developed new training to support this shift:
- Ks, Ps, Ts and Other Mechanisms in Coeus Premium
If you have any questions, please email vumc.coeus@vanderbilt.edu.
GCM Launches PEER Information Portal for VUMC Faculty & Staff
(Paperless Environment for Electronic Review)
With PEER, we are changing the way we do business (internally and externally) to improve our grant workflow and information management and offer better service to our customers.
For faculty, PEER is the new electronic route to submit your grant Conflict of Interest Disclosures and complements the Coeus system.
For departmental administrators, PEER will provide real time information about the status of grant documents, reviews, and approvals submitted to GCM.
In our office, PEER will be the online system for managing grant workflow. It will allow us to know what grant documents have been received and appropriate due dates, what we’ve completed, and what’s next in line on the horizon.
Each registered faculty member and administrator will be able to access PEER using your VU Net ID and password. If you aren’t already registered, PEER will help you register. And stayed tuned for future enhancements as we continue to improve the system.
To Get Started – Click Here
Model Clinical Trial Agreement Now Available!
A clinical trial agreement template has been made available for download. The agreement outlines Institutional requirements for Sponsor-initiated studies. The agreement may be sent to sponsors to help initiate negotiations. Visit the Resources tab or download it directly here.
Grants Administrators now have specific department assignments
In our ongoing efforts to streamline and improve customer service, GCM is pleased to announce a significant change in our business practice pertaining to grants administration. Each medical center unit has been assigned a Grant Administrator to serve as an on-going resource and point of contact for all grant related issues. This change will go into effect Monday, May 21, 2007. View the list here.
Click HERE to download a PDF containing information on all NIH's Summer 2007 grant deadlines. We'll place these deadlines into the GCM Calendar as well. Includes internal and NIH deadline information
The Hospital Approval process for Clinical Trials has changed
NIH Increases Previously Reduced Noncompeting Research Awards from 80% to 97.1%
NIH Finalizes faculty Salary Cap from $183,500 to $186,600, institutions can use rebudget authority on existing grant awards to accommodate the increase
NIH FY 2007 Stipend levels for Kirschstein-NRSA awards for undergraduate, pre-doctoral and postdoctoral trainees and fellows remain the same as in FY 2006
NIH R01 Grant Applications Go Electronic, Effective 2/5/2007
General R01 grants should be submitted via grants.gov. Please click on the link above for full announcement. Please visit our training page to schedule your grants.gov class today.
Change in Standing Receipt Dates for NIH/AHRQ/NIOSH Beginning in January 2007 (NOT-OD-07-001)
National Institutes of Health Agency for Healthcare Research and Quality National Institute for Occupational Safety and Health Notice
IMPORTANT: New Vanderbilt F&A Rate Agreement. Effective Immediately, use 6/17/06 on the Checklist page
for NIH grants or other federal applications requesting such date. New F&A Rate Agreement
Reminder: All R18/U18, C06/UC6 and R25 Grant Applications Must Use the SF 424 (R&R) Application Form and Apply through Grants.gov for the October 1, 2006 Submission Date and Beyond
