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For Administrators
*H-1B maximum time is 6 years. If Foreign National applies for Permanent Residency then H-1B can be extended beyond 6 years depending on status in permanent residency application. *Dual-Intent allows for individuals in H-1B status to work here in nonimmigrant status but also to immigrate to the U.S. as permanent residents. Dual intent is not allowed for TN-1s and E-3s. When to contact OIS: The hiring department should contact OIS as soon as an offer of employment is made to a foreign national needing work authorization, if not sooner. Although OIS will process each H-1B application as quickly as possible, our office ideally needs at least six weeks notice for any new H-1B applications. If the foreign national is currently outside the US, time must also be allowed for the employee to obtain a visa at the US consulate or embassy to enter the US. To avoid the extra $1,000 premium processing fee, it is best to contact OIS at least five or six months in advance of the prospective H-1B start date. Department Responsibilities: Prepares the following documents and submits to OIS with original signatures: )
USCIS Filing Fees: Hiring departments are responsible for payment of all USCIS filing fees REQUIRED for employment of the foreign national. If the $1,000 Premium Processing Fee is required for employment, then the department will be required to pay this fee as well (OIS will determine if this fee is required on a case-by-case basis). PLEASE NOTE: Departments will no longer be required to send the USCIS checks with the filing request. Instead, OIS only needs the cost center number (1180) and we will do the USCIS check request ourselves. Departments must submit a completed Fee Sheet as part of the H-1B packet (please refer to page 7 of the H-1B packet). For reference purposes, the current USCIS filing fees for H-1B applications is as follow:
This list does NOT include visa issuance fees levied at U.S. Consulates / Embassies for applicants outside of the U.S. Foreign nationals residing outside of the U.S. should visit the Department of State’s website at www.travel.state.gov to obtain a current list of visa issuance procedures. When to contact OIS: The hiring department should contact OIS as soon as an offer of employment is made to a foreign national who is a citizen of Canada or Mexico needing work authorization, if not sooner. Although OIS will process each TN application as quickly as possible, our office ideally needs at least six weeks notice for any new TN applications. If the foreign national is currently outside the US , time must also be allowed for employees from Mexico to obtain a visa at the US consulate or embassy to enter the US . Citizens of Canada are visa exempt and do not need to obtain a visa to enter the U.S. Please note: If TN petition is filed for within the U.S. processing times at the USCIS vary and change without notice; therefore, it is best to speak directly with a member of OIS to determine the current processing time applicable for each new TN application. Department Responsibilities: Prepares the following documents and submits to OIS with original signatures:
USCIS Filing Fees: Hiring departments are responsible for payment of all USCIS filing fees REQUIRED for employment of the foreign national. If the $1,000 Premium Processing Fee is required for employment, then the department will be required to pay this fee as well (OIS will determine if this fee is required on a case-by-case basis). PLEASE NOTE: Departments will no longer be required to send the USCIS checks with the filing request. Instead, OIS only needs the cost center number (1180) and we will do the USCIS check request ourselves. Departments must submit a completed Fee Sheet as part of the H-1B packet (please refer to page 7 of the H-1B packet). For reference purposes, the current USCIS filing fees for H-1B applications is as follow:
The current USCIS filing fees for TN applications FILED IN THE US ONLY (DOES NOT APPLY TO PORT OF ENTRY APPLICATIONS ) THE FEES FOR APPLYING AT THE PORT OF ENTRY OR AT A U.S. CONSULATE OR EMBASSY ARE (*For applications not made by USCIS in the U.S. ): If TN application will be made at the port of entry or at a consulate or embassy abroad, the foreign national will need to pay the following:
This list does NOT include visa issuance fees levied at U.S. Consulates / Embassies for applicants outside of the U.S. Foreign nationals residing outside of the U.S. should visit the Department of State’s website at www.travel.state.gov to obtain a current list of visa issuance procedures. When to contact OIS: The hiring department should contact OIS as soon as an offer of employment is made to a foreign national who is a citizen of Canada or Mexico needing work authorization, if not sooner. Although OIS will process each E-3 application as quickly as possible, our office ideally needs at least six weeks notice for any new E-3 applications. If the foreign national is currently outside the US , time must also be allowed for employees from Mexico to obtain a visa at the US consulate or embassy to enter the US . Citizens of Canada are visa exempt and do not need to obtain a visa to enter the U.S. Please note: If E-3 petition is filed for within the U.S. processing times at the USCIS vary and change without notice; therefore, it is best to speak directly with a member of OIS to determine the current processing time applicable for each new E-3 application. Department Responsibilities: Prepares the following documents and submits to OIS with original signatures:
USCIS Filing Fees: Hiring departments are responsible for payment of all USCIS filing fees REQUIRED for employment of the foreign national. If the $1,000 Premium Processing Fee is required for employment, then the department will be required to pay this fee as well (OIS will determine if this fee is required on a case-by-case basis). PLEASE NOTE: Departments will no longer be required to send the USCIS checks with the filing request. Instead, OIS only needs the cost center number (1180) and we will do the USCIS check request ourselves. Departments must submit a completed Fee Sheet as part of the H-1B packet (please refer to page 7 of the H-1B packet). For reference purposes, the current USCIS filing fees for H-1B applications is as follow:
THE FEES FOR APPLYING AT A U.S. CONSULATE OR EMBASSY ARE (*For applications not made by USCIS in the U.S. ): If E-3 application will be made at a consulate or embassy abroad, the foreign national will need to pay the following:
This list does NOT include visa issuance fees levied at U.S. Consulates / Embassies for applicants outside of the U.S. Foreign nationals residing outside of the U.S. should visit the Department of State’s website at www.travel.state.gov to obtain a current list of visa issuance procedures. When to contact OIS: The hiring department should contact OIS as soon as an offer of employment is made to a foreign national needing work authorization, if not sooner. Although OIS will process each O-1 application as quickly as possible, our office ideally needs at least six weeks notice for any new O-1 applications. If the foreign national is currently outside the U.S., time must also be allowed for the employee to obtain a visa at the US consulate or embassy to enter the U.S. To avoid the extra $1,000 premium processing fee, it is best to contact OIS at least five or six months in advance of the prospective O-1 start date. Please note: Processing times at the USCIS vary and change without notice; therefore, it is best to speak directly with a member of OIS to determine the current processing time applicable for each new O-1 application. Department Responsibilities: Prepares the following documents and submits to OIS with original signatures:
USSCIS Filing Fees: Hiring departments are responsible for payment of all USCIS filing fees REQUIRED for employment of the foreign national. If the $1,000 Premium Processing Fee is required for employment, then the department will be required to pay this fee as well (OIS will determine if this fee is required on a case-by-case basis). PLEASE NOTE: Departments will no longer be required to send the USCIS checks with the filing request. Instead, OIS only needs the cost center number (1180) and we will do the USCIS check request ourselves. Departments must submit a completed Fee Sheet as part of the H-1B packet (please refer to page 7 of the H-1B packet). For reference purposes, the current USCIS filing fees for H-1B applications is as follow:
This list does NOT include visa issuance fees levied at U.S. Consulates / Embassies for applicants outside of the U.S. Foreign nationals residing outside of the U.S. should visit the Department of State’s website at www.travel.state.gov to obtain a current list of visa issuance procedures. Please contact OIS at ois@vanderbilt.edu or 343-7467 with any questions or concerns.
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