Card Reader Checkout Procedure
There are 2 card readers available for all student organizations advised by OIA.
Students may request the card readers by emailing Martha Harris at email@example.com and provide the following information:
- Name of Individual who will Pickup/drop off Card Reader
- Student Organization
- Event Title (required)
- Day/Time to pick up card reader from Martha Harris in Sarratt 310 (must be Monday-Friday, 2pm-4:30pm)
Failure to return your card reader on time may result in your organization losing the privilege to check out card readers for future events or being charged $125 to replace the card reader.
If the OIA card readers are unavailable you may try contacting other offices that have card readers, information on who to contact can be found here: http://www.vanderbilt.edu/anchorlink/reserve-a-card-reader/
Attendance Tracking in Anchor Link:
To track attendance at your Anchor Link event, open the Event page and click the “Track Attendance” button on the right side.
(Remember: you must have administrative access to use this function)
When you track attendance at an event through Anchor Link, you will automatically capture not only the total number of attendees but the following information about each attendee:
First & Last Name
Campus E-mail Address
Preferred E-mail Address (if they have listed one)
Who tracked their attendance
Any comments provided next to the user’s attendance record
Attendance Can be Tracked in 4 Ways:
1. Swiping using an Anchor Link Card Reader
a. Click the “Card ID Entry” button at the top right of the Track Attendance Page
b. Card readers can be checked out through our office plus a variety of offices including Sarratt 301 and can be reserved on the Anchor Link home page
Click the “+ Add Attendance” button for the following three methods:
a. If you used the invitations feature, you can simply go through and check Attended/Absent/Excused for each invited user
3. Text Entry of E-mail Addresses
a. You can enter Vanderbilt campus e-mails and indicate a user’s attendance status
4. File Upload of E-mail Addresses
a. You can upload a CSV or TXT file with e-mail addresses
To download an Excel spreadsheet attendance report, click the “Export” button on the right side of the Track Attendance page. This attendance record will be permanently accessible for your organization or office in the Past Events section of your Anchor Link group.