Risk Management for Events and Trips
Check List for Travelers
Before you travel….
- Select a site(s), recruit participants, and reflect on the group’ expectations.
- If you are going abroad leave copies of your passport with OACS staff, with your parents, and keep one on you email as well. Do the same with your driver’s license.
- Have copies of any credit cards you are taking with you in case they are lost or stolen so you can cancel it ASAP.
- Have the contact information of your site leader, service organization, and OACS advisor.
- If you are going abroad, GET TRAVEL INSURANCE. HTH Worldwide has special rates for Vanderbilt’ students. For more information go to the OACS website and click on the “advise” section.
- Leave a copy of your flight itinerary with OACS and one at home.
- Let us know the best email address and phone number (if possible) to use to contact you while you are away.
- Go to the doctor! Find out what immunizations you need. Get extra medicines before you go - know where the nearest doctor is in the area you are traveling to- and tell your traveling companions and site leaders if you have special allergies/medical needs.
While traveling…
- Always have a base budget. Set guidelines as to who is paying for what. KEEP track of receipts!
- Locate the office of the nearest hospital. Have all members’ health information.
- Know the laws (and the consequences of breaking them) in the country you are in. Be mindful and respectful of your host city/country.
- Be safe when you are traveling—don’t bring large amounts of cash; use travelers checks (if they are taken in that country) or use your debit/credit card.
- Don’t stay some place unsafe, don’t walk alone at night (groups of three), and don’t carry expensive items with you unless you have to.
- Have a plan. Do you know who to contact in case of: a site falling through, robbery, car accident, and injury of a participant? Plan in advance!
- Check in with your group leader and your parents when you arrive at your site.
When back stateside/ in Nashville
- If you traveled out of the USA schedule an appointment with your doctor to check for anything else you may have been exposed to.
- Check in with OACS/ your advisor to let them know you are back in town.
Contact Us!
Active Citizenship & Service | Vanderbilt University
Box 6308, Station B | Nashville, TN 37235
615-343-7878