Resources for Your Organization

The OACS staff is here to ensure that you have the tools and resources available to lead your organizations in a successful and time efficient manner.

Please see the resources below:

How to Use E-DOG

A Simple Guide to EDOG

Here is a simple guide on how to use EDOG, courtesy of Mr. Greg Swanson–Administrative Officer, Dean of Students. You can find out how to log-in and view additional information about how to navigate your organization’s account.

EDOG Walkthrough PowerPoint

Here is a similar breakdown of how to use E-DOG and why it is important to do so. For those who like visual aid tutorials, this resource is especially relevant to you.

Room Reservations

To reserve Student Center(s) or Academic Building rooms contact The Office of Reservations and Events. You can make online reservations or call their office during regular business hours. CLICK HERE for the website or call 322-4488.

Tips & Resources for Officers

Incoming Officer Guide

Prepare for the future by preparing today. Here are some tools that may be of use to incoming officers. Resources include: officer transitions tips, visual mapping and goal setting, advisor/advisee relationship, and how to motivate team members.

Service Leaders: 2013-2014 PowerPoint

Service Leaders Resource Guide 2013_2014

Service Leaders Resource Guide 2013_2014_APPENDIX I

Service Leaders Resource Guide 2013_2014_APPENDIX II

Protection of Minors

Vanderbilt has a policy relating to working with minors, or those under the age of 18.  In 2013, Vanderbilt executive administration approved the Protection of Minors policy.  The policy applies to anyone working or volunteering their time with children under 18 (minors) in programs sponsored by Vanderbilt.

What will I have to do if I volunteer or work with children?

There are three parts that you will need to know as a VU student if you work or volunteer with any VU sponsored program that includes minors that are not with a parent/guardian.  The policy requires you to:

  1. Complete an online training about child abuse and keeping kids safe (and also complete an annual online renewal) – this is free
  2. Have a background check done through VU – this is free
  3. Agree to be in compliance with the Policy on the Protection of Minors, which includes abiding by a Code of Conduct that is appropriate when working or volunteering with children – your student, staff, or faculty leader (or OACS) can get this for you

OACS held two information sessions this fall to help train organizations about the new Protection of Minors policy and ways to mitigate risk in a variety of settings.

Find the PowerPoint from the training here:  OACS Presentation: Risk Management

International Service Trips

All student service organizations who intend to travel internationally during break periods must check to see if the destination country is on the US State Department’s website of countries receiving a travel warning. If the country is on this list, the student organization will need to file through SARAC (Study Abroad Risk Assessment Committee), requesting permission to travel to the country in question.