Vehicles For Service

Vehicle Loan Program

How to Use OACS Service Vehicles

OACS Driver Authorization

You can complete the Driver Authorization Application online by following these 3 easy steps:

  1. Complete the online Driver Authorization Application (for new drivers only). Previously authorized drivers will need to come by 305 Sarratt Student Center | Rand Hall to update your paper work and pay the $10 annual Motor Vehicle Registration fee for the new school year. Please see Holly Jones in 305.
  2. You will receive an email that confirms your driver authorization and provides instructions for the completion of an online training module. (Expect the process to take 48 hours or longer). After you have completed the online training, print your certificate.
  3. Bring in your certificate, drivers license, and $10 (cash or check) to cover the annual Motor Vehicle Registration fee to Sarratt | Rand 305. You’ll also complete additional forms and learn more about the Vehicle Loan Procedures. Please come on Tuesday, Wednesday, or Thursday from 1:30pm – 4:00pm. (August 26, 2014 – April 25, 2015).

OACS Vehicle Loan Program

The OACS vehicles are available to use for service projects within Davidson County. All Vanderbilt students, faculty and staff are eligible to drive once they have completed the drive certification or renewal procedures.

To use an OACS vehicle for a service project, you’ll need to follow these easy steps:

  1. Complete driver authorization or renewal (procedures above).
  2. Complete the OACS Vehicle Request Form (you must be logged in to AnchorLink), There are only six vehicles available (two minivans and four cars), so please make your reservation after confirmation of your service project.
  3. On the day of your service activity (Monday-Friday), pick up the keys from Sarratt | Rand room 305A between 7:30am – 4:15pm. Return the key to Sarratt ticket desk after 4:30pm.
  4. For a weekend reservation, please pick up your keys by 4:15pm on Friday. Return the key to Sarratt | Rand ticket desk after the service project.
  5. Remember: Vanderbilt students are not allowed to transport non-Vanderbilt students in OACS vehicles without a signed waiver from the parent/guardian of a minor or the adult you will be transporting. The waivers are available in the OACS office – please see your advisor to obtain the appropriate form.
  6. In the event of an accident, it’s important for you to have read the Vehicle Accident Reporting Procedure. We recommend you do so immediately before proceeding.


OACS Vehicle Use Policy

  • Students can use OACS vehicles only for service projects.
  • Students who want to use one of the OACS vehicles must be OACS certified. This includes, taking the Online Driver’s module and completing a background check.
  • OACS certified students may not let a non-certified student drive an OACS vehicle, even if they are in the car together.
  • If a student wants to do a service project outside of Davidson County, they need to prepare a written proposal outlining the project and give it to OACS Director, Clive Mentzel.  Please send this proposal at least a week in advance to make sure there is enough time for the proposal to be reviewed.
  • Students can check out OACS vehicles as early as 6:00am and they can keep them out as late as 9:00pm. Special circumstances will be reviewed by OACS Director.
  • When a student checks out a vehicle, they must return the same day they checked out the vehicle.
  • A Student Travel Form is required from the students who are traveling to an area that might pose a risk such as: (This form will only need to be signed once a semester, per student, and per site)
    • Disaster Zones
    • High crime areas
    • Programs and experiences addressing populations under stress (People who are experiencing homelessness, people who are experiencing incarceration, or ones medically at risk)
    • Protest sites and demonstrations
    • Remote areas (more than 60 miles from the nearest hospital)