Custom Registration Packages
Vanderbilt University Office of Conferences is pleased to offer Vanderbilt faculty and staff customized registration packages that will make planning conferences, workshops, or symposium a bit easier. Participants from all over the world can easily register for your next event quickly and safely. The Vanderbilt Office of Conferences will custom design a professional web page with the latest information about your event, take registration information and credit card payments over a secure web site. With a wide-range of reporting capabilities, you can have up-to-the minute information about the progress of your event or conference.
Our professional event planners can tailor a support package that meets your every need. Packages can be as simple as an on-line participant registration website to an on-site support program.
Secure on campus overnight accommodations in our residence halls
Secure a special conference meal plan through our award-wining dining services
Set-up catering and mid-day coffee-breaks
Secure meeting space reservations
Secure audio-visual requirements
Provide on-site logistics management and support
Design a custom registration website with specific event information, photos and your logo
Act as point of contact – registrants call Vanderbilt University Office of Conferences directly with questions regarding events and/or registrations
Accept on-line registrations and payments through secure web site
Deposit all registration fees; updated reports show payment information by each registrant
Send email confirmations to each participant
Provide client with registrant numbers and financial information as requested
Provide excel files of registrant contact information (mailing address, phone, fax and email) as requested
Print participant name badges and place into Vanderbilt name badge holders
Create participant list with contact information including email addresses
Hotel contract negotiations
Produce welcome packet including welcome letter, campus map, campus information and local information. The program may wish to provide other information such as program schedule or other detailed information about the program
Create addendum to the participant list with new registrants
Vanderbilt Office of Conferences accepts the following payment types: Discover Card, Master Card, Visa, and Vanderbilt payment form 1180
For more information and to begin planning your next program, please contact us by calling our office at (615) 343-8699 or by sending an email to Conferences@vanderbilt.edu.