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Checking In & Out

Arrival

*All accommodations must be paid in full before check in. Instructions are included in the online registration portal.*

Check-in will be held in the lobby of the designated summer accommodations building. During move-in and unloading only, temporary parking will be available. Reserved parking passes are available for $75.00 on a first-come, first-serve basis.  These passes need to be paid for in advance and will be distributed at check-in. Parking is never permitted in fire lanes; doing so will result in your vehicle being impounded.

*Due to limited resources, adherence to the check-in schedule is requested.*

Participants will need to make special arrangements with the Conference office if their schedule does not fit the arranged check-in/out dates and times. Please call 615.343.8699 at least one week prior to your arrival to schedule an alternative check-in/out time. There may be additional fees charged for special arrangements.

Intern Housing Check-In:

Check-in will be held in the lobby of the designated summer accommodations building. Staff members will be on duty to hand out room keys, parking passes & building access cards as follows:

  • Sunday, May 25: 10:00 AM – 8:00 PM
  • Monday, May 26 (Memorial Day): 10:00 AM – 8:00 PM
  • Tuesday, May 27: 10:00 AM – 8:00 PM
  • Saturday, May 31: 10:00 AM – 8:00 PM
  • Sunday, June 1: 10:00 AM – 8:00 PM
  • Sunday, June 8: 10:00 AM –  8:00 PM

Please call (615) 343-8699 if you are unable to check-in during the regular check-in time

Departure

*So that we can care for all of our guests in a timely manner, adherence to the check-out schedule is requested.*

Check-out will be held in the lobby of the designated summer accommodations building.  All students must check-out of their apartments by 12 p.m. on Saturday, August 2!
Participants must check out by returning their apartment keys and magnetic keycards and relinquishing access to their spaces on their scheduled departure date in order to avoid additional charges.

Do NOT check out until you have completely moved out of your room/apartment, cleaned it, and removed all trash. If you return your keys and magnetic access cards before completing your move out, you may be charged an improper check-out fee and/or for the additional night(s) you or your items remain in the apartment. A staff member will perform a check-out inspection shortly after you check out, even if other residents occupy the rest of the apartment.

Any items left in the room/apartment will be discarded. It is important to leave the room/apartment in the condition you received it. Please ensure you clean your bedroom and any common areas, including the bathroom. Vacuums are available to check-out at the Lewis reception desk.

Intern Housing Check-Out:

Check-out will be held in the lobby of the designated summer accommodations building

  • Monday – Friday, each day: 4:00 PM – 8:00 PM
  • Saturday, August 2: 8:00 AM – 12:00 PM

Please call (615) 343-8699 if you are unable to check out during the regular check-out times.

The final check-out date is Saturday, August 2nd.  On that day, all guests must be out by 12 PM!