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In Safe Hands

Increasing safety reporting among medical trainees

Inside Business, Spring 2010 | Comments | Print Print |

safehandsAccording to a recent large-sample study, the extent to which medical residents—physicians in training—are involved in reporting safety incidents is limited, indicating a need for more institutional focus about how, when, why and where incidents should be reported.

The study was conducted at a major medical center in the Midwest, with the intent to explore whether residents are well-trained in reporting safety incidents and the hope that the findings would indicate how to do a better job in the future, says Vanderbilt’s Associate Professor of Management Rangaraj Ramanujam, who co-authored the study with Dr. Lia Logio of Indiana University School of Medicine (IUSM).

Their findings were reported in an article, “Medical Trainees’ Formal and Informal Incident Reporting across a Five-Hospital Academic Medical Center,” which appeared in the January 2010 issue of The Joint Commission Journal on Quality and Patient Safety.

Ramanujam applauded IUSM’s desire to understand and improve on incident reporting among medical residents. “The underlying goal of the study is to determine how best to train physicians to become more engaged from the get-go in improving patient safety,” he says.

The good news is that the researchers were able to recommend a number of steps to improve incident reporting by residents—from intensive role modeling by faculty to regularly informing residents about improvements resulting from incident reporting.

However, medical residents often do not know how to file formal reports of safety incidents, which, the researchers point out, are not all medical errors. (Incidents could range from patient care that was not as intended to occurrences that were simply inconsistent with routine.) Further, even when residents did know how to file formal reports, they did so at lower-than-desired rates (38 and 42 percent, respectively, within the two groups surveyed).

On the positive side, the study found that residents frequently discussed safety incidents with peers and some faculty on an informal basis, demonstrating awareness that even small incidents merit attention.

Ramanujam

Ramanujam

The study involved two online surveys of more than 900 medical residents and fellows as they rotated among five IUSM-affiliated hospitals, including a large community hospital, a university referral hospital with expertise in tertiary care, a well-known children’s hospital, a VA hospital and a public county facility. The study—the largest of its kind—is also among the first to explore whether and how residents’ reporting behaviors change as they move among hospitals.

Ramanujam says a key way to involve more residents in the process of improving patient safety is for academic training to emphasize and encourage such engagement. At the same time, the study found that residents’ reporting behaviors also seem to be shaped by unique attributes of different hospitals—even within the same academic center. Therefore, individual hospitals must also encourage residents to report incidents and emphasize their roles in improving the whole system. Finally, Ramanujam adds, academic centers need to find a way to talk with hospitals about the specific behaviors that they would especially like to encourage in their residents during rotational training.

“The findings are important in an era of health care reform. While the main impact of better incident reporting by residents will be seen once they move along in their careers and have more responsibility for safe patient care, it will also mean fewer mistakes that can be costly for patient safety and the bottom line,” he says. “Some of the reasons residents don’t report more incidents are mundane. So the proposed solutions are simple, but their long-term effects are potentially profound.”

photo credit: Daniel Dubois

illustration credit: Hector Casanova, mct

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