- Study Guide to The States
- F-1 Reinstatement Information
- Change of Major/Change of Level
- Reduced Course Load Authorization Form
- Student I-20/DS-2019 Extension
F-1 students are non-immigrants pursuing a full course of study towards a specific educational or professional objective at an academic institution in the U.S., as designated by the United States Citizenship & Immigration Services (USCIS) of the Department of Homeland Security (DHS).
Passport: The passport must be kept valid at all times during your stay in the U.S. It must be valid at least 6 months into the future to reenter the U.S. or to apply for a visa. The passport is usually renewable through your embassy or consulate in the U.S.
I-20: This 3-page document is issued to students in F-1 status by an educational institution. The I-20 must be presented to the U.S. consulate abroad to obtain a visa and to immigration officials upon each subsequent reentry to the U.S. Page 3 must contain a valid signature (no more than 6-months old) for authorized reentry in F-1 status. ONLY an International Student Adviser in ISSS is authorized to sign the I-20!
I-94: This small white card is completed by you before passing U.S. immigration officials at the U.S. port of entry. This document authorizes your presence in the U.S. as a student for a specified period of time, in a specified program of study, at a specified institution. Two dates appear on the I-94; the date of U.S. entry and the date of expiration of your permission to stay. The expiration dates is usually “D/S” for “duration of status”, corresponding to the I-20 date of program completion. Top number is your “Admission Number.”
F-1 Visa: The student visa, which is a stamp or sticker placed in the passport at the American embassy or consulate permits you to enter the U.S. The expiration date on the visa is the last day you can use it to enter the U.S. Once you enter the U.S., the date does not matter. The visa may expire while you are in the U.S. You cannot and need not renew it while you are here. If the original visa expires, a new entry visa is required for subsequent reentries to the U.S. following travel abroad.
- Maintain valid passport (for you and your dependents)
- Attend the school whose name appears on the I-20
- Register full-time – Do not drop below full-time without advanced authorization by your International Student Adviser
- Maintain valid I-20 – Apply for extensions at least one month before your I-20 expiration date
- Consult your International Student Adviser in order to initiate an academic transfer
- Obtain a I-20 travel signature from your International Student Adviser before you depart the U.S. (for you and your dependents)
- Maintain health insurance that meets Vanderbilt requirements (for you and your dependents)
- Notify ISSS within 10 days of a change of address or telephone number
- Do one of the following within 60 days after program completion:
- Apply for OPT
- Depart the U.S.
- Transfer and obtain an new I-20 for a new school/program, and enroll
- Change to another immigration status
- Depart the country within 15 days after academic withdrawal
NOTE: As an international student, you must submit U.S. tax forms each year whether or not you receive any U.S. income.
- Work off-campus without authorization from your International Student Adviser
- Work on-campus more than 20 hours per week while school is in session
- Take leave of absence without authorization from your International Student Adviser
- Drop below full-time without authorization from your International Student Adviser
- Accept an I-20 signature or advice from anyone other than ISSS staff
Full-Time Enrollment Requirement
Regulations require all undergraduate students to enroll for at least 12 credit hours per semester, and graduate students must enroll for at least 9 credit hours per semester.
Graduate students whom have completed all their coursework need only to enroll in the zero-credit research only course which is considered full-time.
International Student Hold
What does the hold mean? This means that you will not be able to drop below a full course of study without permission from ISSS.
What is the purpose of this hold? The purpose of the hold is to prevent you from dropping below full-time and unknowingly putting your immigration status in jeopardy. Remember as an international student you are required by immigration to maintain a full course of study each semester.
What if I want to add a class? If you are an Arts & Science (A & S) student and want to add a class then A & S will be able to override the hold and add your class. The hold will still remain in effect but you can add the class.
Students not in A & S will need to email email@example.com the following information to add the class:
Add Course ID and Section (example: LPO-3720-01)
Add Course Title
Add Course Instructor
What if I want to drop a class? If you are an Arts & Science (A & S) student that wants to drop a class and dropping the class will not take you below a full course of study then A & S can override the hold and process the drop. However, if the drop will take you below a full course of study then A & S will contact ISSS to approve the drop. Please see an adviser in ISSS if your drop is not approved by ISSS.
Students not in A & S will need to email firstname.lastname@example.org the following information to drop the class:
Drop Course ID and Section (example: LPO-3720-01)
Drop Course Title
Drop Course Instructor
ISSS will notify you if your drop is approved and send your information to the Registrar’s Office for processing. Please see an adviser in ISSS if your drop is not approved by ISSS.
How do I get Authorization to drop below Full-Time from ISSS? Reducing your course load below full-time can only be approved by ISSS based on one six reasons according to immigration. These six reasons are outlined in the ISSS Reduced Course Load Authorization (RCL) form. If one of the reasons applies to your situation then you must complete the Reduced Course Load Authorization form and have the form signed by your academic adviser and then submit the completed form to ISSS. The RCL form can be found on our website at, http://www.vanderbilt.edu/isss/wp-content/uploads/ReducedCourseLoadAuth.pdf.
ISSS must report to immigration each semester whether students are enrolled full time or part time. Those who do not maintain a full course of study will be considered out of legal status and must either depart the U.S. immediately or apply for reinstatement.
There are, however, six approved reasons for students enrolled less than full time. They are the following:
- Initial difficulty with the English language or reading requirements, unfamiliarity with American teaching methods, or improper course level placement (allowed only once per academic level, and undergraduates must enroll for at least six credit hours);
- Last semester of study (may be fewer than six credits);
- Concurrent enrollment (total combined enrollment at each institution must meet the definition of full time as stated above);
- Temporary illness or medical condition for a period of time not to exceed an aggregate of 12 months while the student is pursuing a course of study at a particular program level. Documentation from a licensed medical doctor, doctor of osteopathy, or licensed clinical psychologist is required and must be provided for each new quarter that a student is ill.
If any of the above exceptions apply to you, you MUST see an ISSS advisor to get permission prior to the start of the semester or as soon as you know you will not be enrolled full time at Vanderbilt University.
60-day grace period after academic program completion. During the 60-day grace period, you may:
- Apply for Post-Completion OPT
- Remain in the U.S. to prepare for departure
- Transfer to another school or degree program
- Apply for a change of status
- Caution: no travel abroad and U.S. reentry on the same DS-2019 and no employment permitted during the 30-day grace period
15-day grace period after withdrawals authorized and approved by your International Student Adviser
- Remain in the U.S. to prepare for departure
- No employment permitted during the 15-day grace period
- No transfer may be initiated during the 15-day grace period
No grace period after unapproved withdrawals or terminations
- Immediate departure is expected if you fail to maintain status, withdraw from school, or otherwise interrupt your studies