Disaster Pay Benefit Information
May 2010 Flood Relief Benefit for Vanderbilt University Faculty, Staff and Trainees Whose Personal Residence Has Been Destroyed or is Uninhabitable
During this time of unprecedented hardship being faced by the Middle Tennessee community as a result of the flooding of May 2010, Vanderbilt University would like to assist its faculty, staff and trainees. While this one-time benefit will not meet the needs of all of the Vanderbilt community affected by this flooding disaster, we are hopeful it will assist some of those most severely affected.
If a faculty member, staff member or trainee has been or will be in the next 6 months unable to report to work as scheduled due to their residence being destroyed or because their residence is uninhabitable, Vanderbilt will be offering a one-time, non-precedent setting benefit to these affected employees of up to two weeks of paid time off commensurate with their normal work schedule. The intent of this benefit is that the compensated time off is used for the purpose of addressing the unexpected needs of securing new housing, performing cleanup on the employee’s personal residence, for securing renovations or other activities associated with this devastating loss. This compensated time off may be used to account for any time taken off during the week of May 1, 2010, through May 8, 2010, or for time off going forward until October 31, 2010.
After verification of need by the faculty, staff or trainee to their appropriate chair, manager or supervisor, Vanderbilt shall grant up to two weeks of regularly scheduled work hours of paid time off to the affected person. The time off may be taken in increments and does not have to be taken all at one time. If you have questions about this plan you may email EmployeeFloodBenefit@Vanderbilt.edu.
Faculty, staff and trainees are eligible for this benefit if they:
- Are regular full-time, part-time or term employees
- Have completed the Vanderbilt Flood Assessment survey found online at http://vulink.info/aV3d5B.
You are strongly encouraged to apply for FEMA disaster aid because the sooner you apply the more quickly you will be processed by FEMA. You can apply online or by calling 1-800-621-FEMA (3362) or 1-800-462-7585 (TTY) for the hearing and speech impaired.
BENEFIT TIME CLASSIFICATION AND DESIGNATION
- The two weeks of paid time off shall be over and above any of the accrued vacation or personal time the affected employee is entitled to pursuant to HR Policy # 005 or #006.
- Staff will record their time away related to flood circumstances using pay code “DPB” (Disaster Pay Benefit). On the Kronos System, staff will report flood related time away to timekeepers who will use the same code (DPB) in the Kronos system to document flood related absences from work.
- This benefit time will NOT count toward the aggregate Personal Leave Described in HR Policy # 12.
Faculty, staff and trainees who wish to claim this one-time benefit for time taken off between May 1, 2010, through May 8, 2010, if possible, should contact their manager, supervisor or their department time keeper by May 9, 2010, to request the benefit so it can be recorded for the current pay period.
If the request will be for paid time off going forward:
- All requests shall be forwarded to the faculty, staff or trainees’ supervisor or manager
- Requests shall be submitted using the Verification Request Form available online.
- Any requested time off shall be subject to the scheduling needs of the faculty, staff member or trainee’s department.