Skip to Content

Financial Information Systems

Training


* Staff Directory
Vanderbilt University
Financial Information Systems
 PMB 406310
2301 Vanderbilt Place
Nashville, TN 37240-6310

How to Purchase at Vanderbilt

« Back to FIS Home

 Course Description: How to Purchase at Vanderbilt
This course is designed for both University Central and VUMC employees who handle any purchasing for their area. The first part of this class details how to purchase using Procurement and Disbursement Services (PDS); topics include when and why to use eProcurement, paper requisitions, and the Purchasing Card ("PCard"). Hands-on training on filling out a paper requisition is included. The next section of the class covers other common departmental purchases like clinical purchases, and those requiring a demand check. The last part of the class addresses how to purchase from other departments at Vanderbilt and focuses on using the 1180 form.
Delivery Format: Instructor-led training
Objectives
After training, students will be able to:
  • Explain what Procurement and Disbursement Services (PDS) is and how the department helps their department purchase.
  • Identify the correct purchasing method for any business-related purchase.
  • Describe the purchasing process with requisitions, POs, and invoices.
  • Explain when to use eProcurement, paper requisitions, and the PCard.
  • Use demand checks in appropriate circumstances.
  • Purchase from other departments at Vanderbilt and identify the proper means for procuring from that department.
  • Fill out an 1180 form.
  • Identify the person with appropriate signature authority for any purchasing means (eProcurement, requisitions, 1180s).
Audience
University and VUMC employees who are responsible for purchasing goods or services for their department.
Prerequisites
Required:
  • none.
Recommended:
  • Attending the Financial Foundations I: Intro to Financial Systems and Privilege Management is STRONGLY RECOMMENDED before attending this class..
Duration
3.5 hours
Notes
none.
Registration
*** Due to the demand for staff training, please REMOVE YOURSELF FROM THE CLASS ROSTER if you find you cannot attend after enrolling. Attendance will be checked before each training. To remove yourself from a class, click the registration link below, click the course in which you´re enrolled, click View my Information, click Remove Class, and click Yes on the Warning screen. ***
Registration Link
http://finweb.mc.vanderbilt.edu/AppScripts/TrainingCourses/CourseDetail.asp?fldCourse_ID=743