From:                              Vanderbilt Parents & Family Programs <>

Sent:                               Monday, May 05, 2014 2:16 PM

To:                                   Thomas, Anna

Subject:                          Parents—welcome to The Ingram Commons!



Parent PreVU January 2014

May 2014

Parents and Family Programs


Welcome to the summer Parent PreVU, an email newsletter series designed especially for parents of incoming first-year students. You'll receive PreVU throughout the summer in the hopes that you'll discover prior to Move-in Day in August what Vanderbilt has to offer. Discovery is our business, and we want you to be active participants in it. Our planned topics, listed below, result from consultation with parent members of the Parents and Family Association Advisory Board.

Remember, we'd love to hear from you.

New Student Hotline: (615) 343-5180
Parent Helpline: (877) 887-2736

Frank Wcislo
Dean of The Martha Rivers Ingram Commons
Associate Professor of History and European Studies

Anna Thomas
Director, Parents and Family Programs

The Road to Vanderbilt

The Road to Vanderbilt, a small spiral-bound book, was mailed to your student in early May. InsideThe Road to Vanderbilt is a checklist of tasks that need to be completed before the students arrive on campus. Additionally, you can find information on campus services and resources. Be sure to discuss this publication with your student. Click here for an online version of The Road to Vanderbilt.

Summer PREVU topics

  • The Ingram Commons first-year experience
  • Academic resources and services
  • Student health and wellness
  • Preparing for your arrival on campus:
    housing, moving in, and business services
  • Student organizations and social life at Vanderbilt
  • CommonVU (orientation) and Vanderbilt Visions groups
  • Safety on campus

A welcome letter from Dean Wcislo

Welcome to Vanderbilt University and The Martha Rivers Ingram Commons. The Commons is 1,600 first-year students from across the country and around the world, residential and non-residential professors and staff, upperclass students, and a great university's resources at our doorstep. Together, we create a first-year residential collegiate experience that enhances what happens daily at Vanderbilt: discovery, creative inquiry, and engaged citizenship. We invite your students, the newest members of our university, to learn how they can contribute themselves—their unique experiences, talents, insights and intellects—to this undertaking. Your students will be assigned to their House at the end of July.

We want your students to feel at home. The sooner they do, the sooner they begin to feel their feet beneath them and start contributing to our university community the unique talent that won them their places at Vanderbilt. We believe that your children are the future leaders of the 21st century. Their intellectual strengths, social interests, ethical perspectives, and ethnic and cultural experiences are the pieces of the mosaic that we will assemble this year in The Ingram Commons. We ask you to join us in that educational partnership. I look forward to seeing you on Move-in Day, August 16. Click here to read more from Dean Wcislo on the Ingram Commons experience.

Frank Wcislo
Dean of The Martha Rivers Ingram Commons
Associate Professor of History and European Studies


Academic Advising

Academic Advising is offered through the school or college in which your student is enrolled. In late May, students will receive a registration packet from their school or college with detailed instructions about the registration process and academic advising. Conversations between students and their advisers will take place via phone in June. We strongly encourage you as a parent to allow your student to take ownership in this process, as it sets the stage for their academic experience. The College of Arts and Science has an advising center in The Commons Center, while the advisers for Peabody College, the Blair School of Music and the School of Engineering are coordinated by the dean's office in each school. Our next email in this series will focus on academic advising and resources in more detail.

Student Health

Health and immunization forms: All incoming students are required to complete a Student Health Center Immunization Requirements Form. The State of Tennessee requires certain immunizations for all students. As such, Vanderbilt University will hold student registration for those who are not in compliance with the requirements. The Immunization Requirements Form should be signed by a clinical provider and returned to the Student Health Center with vaccination information by June 1. Visit the Student Health Center Website for forms and more information.

Mandatory health insurance: Vanderbilt requires all eligible students to be covered by a health insurance plan that is comparable to or exceeds the Student Injury and Sickness Insurance Plan offered through the Gallagher Student Health & Special Risk. Your student may choose to waive the Gallagher plan—to do so, he or she must provide proof of other comparable insurance each year. The online waiver is due August 1.

Upcoming dates and deadlines


May 5
Students should make an appointment with their primary care physician to have health forms completed and returned to the Student Health Center by June 1


May 15-June 21
Submit student photo online for Commodore Card


June 1
Student health forms due


June 1
Online housing application due


June 10-28
Class registration period


June 15
Deadline for roommate or hall mate requests

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Important links

The Road to Vanderbilt
The Ingram Commons
Class of 2018 CommonPlace
Parents and Family Programs
Commodore Card
Student Health
Student Accounts



What to expect from Vanderbilt in the coming months

Please note that anything listed below as emailed will be emailed to your student's Vanderbilt email account, including bills.

To students


  • Receipt of the matriculation fee, Undergraduate Student Account Agreement, and request to submit photo for your Commodore Card (mail)
  • Materials and instructions for class registration (mail or email)


  • Copy of The Commons Reading: Salvage the Bones by Jesmyn Ward (mail)
  • Information about health insurance (email)
  • Postcard about meal plan (mail, domestic only)
  • Information from the bookstore about ordering textbooks and course materials (email)


  • AlcoholEdu letter (mail)
  • VU PETSA information (email)
  • Directory of Dining Services (mail, domestic only)


  • August 1: Notification of housing and room assignment, roommate information, mail box number and Vanderbilt address, shipping instructions, move-in instructions (mail)
  • Letter from VUceptors (mail or email)

To parents


  • Parent calendar (mail)


  • Welcome letter from Parents and Family Association Advisory Board chairs (mail)
  • Welcome phone call from a Vanderbilt staff member during Phone-A-Thon
  • Family Weekend brochure (mail)

Move-in Day—August 16

A full move-in and orientation schedule will be mailed to your student and emailed to you through this email series later this summer. Move-in and related activities take place from 7 a.m. on Saturday, August 16, through noon on Sunday, August 17. Below is a tentative list of activities during this busy weekend. Parents and family members are welcome at events unless otherwise noted.

Saturday, August 16

  • Receive Commodore Card and room key
  • Move into House
  • Meet Faculty Head of House and House residential staff
  • Resource and information fair and panel discussions
  • Parent/student meetings with school deans
  • House dinners
  • Dean of The Ingram Commons reception
  • Mandatory floor meetings (students only)

Sunday, August 17

  • Breakfast send-off and departure of parents and families
  • Students continue orientation activities after parents depart (students only)

Planning your travel:
We recommend that you plan to arrive on Friday evening, August 15, to prepare for move-in on Saturday morning. Parents are encouraged to depart on Sunday, August 17, around noon.


Have something to say about what you read here? Send us an email.

Parents & Family Programs
PMB 401627  |  2301 Vanderbilt Place  |  Nashville, TN 37240-1627
Parent Helpline: (877) 887-2736

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