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JULY 2012
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Get ready for Move-In
Day—August 18
Dear Parents,
For the Class of 2016, Move-In Day—Saturday,
August 18—is your student's first official day on
campus. We get up very early on Move-In Day for this great tradition that
welcomes our first-year students and their families to their houses on The
Martha Rivers Ingram Commons at Vanderbilt, and to the Vanderbilt community
as a whole.
To start the Vanderbilt journey on the right foot, your student's move is
highly structured and choreographed. This allows us to move in nearly 1,600
first-year students in just five hours. About a thousand upperclass
students volunteer for our Move Crew to help move their new classmates into
their houses. They join a team of resident advisers, dining staff, members
of the Vanderbilt University Police Department, admissions officers,
professional staff and faculty to keep you and your student in good,
helping hands.
Students will
receive their room assignment packets around August 1.
The assignment letter packet includes instructions and materials for moving
in, suggestions on how to pack, when and where to ship packages, and maps
for Move-In Day and Vanderbilt-area stores of interest. Also included in
the packet is your specific, assigned move-in time, which will be between
7 a.m. and noon Saturday, August 18. That morning, every
half-hour approximately 200 students and their families will arrive on
campus to move in. Vehicles will be directed to staging areas by house,
where students will pick up their room keys. From there, vehicles will be
escorted to the appropriate house where the Move Crew will help unload
vehicles and move students' belongings directly to their rooms.
On behalf of everyone who works on Move-In Day, we look forward to meeting
you August 18.
Jim Kramka
Senior Director of Housing Operations
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Move-In Weekend
Schedule
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7 a.m.–noon
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Move-In
Day for first-year students
Please arrive at your assigned time to begin moving in.
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8 a.m.–4 p.m.
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Package
and online shopping pickup (Lower Quad Lawn)
Shipped items and bookstore preorders will be available for pickup.
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8 a.m.–4 p.m.
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Commodore
Card pickup (Commons
Center second-floor multipurpose room)
You will need your Commodore Card to access areas around campus.
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8 a.m.–4 p.m.
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Pick
up VU
Point
magazine (Commons
Center second-floor multipurpose room)
This magazine has the complete schedule of Move-In events and key student
information.
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8 a.m.–5 p.m.
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Information
desk open (Commons
Center, first floor)
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10:30–11:30 a.m.
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Making
connections: Navigating your new social network (Commons Center 320)
This workshop for international students and their families will guide
you through communication styles and friendship patterns that may be new
to you. Current students will offer tips on the adjustment process.
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11 a.m.–3 p.m.
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Lunch
Available for purchase at Rand Hall or The Commons Center.
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Noon–4 p.m.
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Campus
safety and property protection information (Commons Center, first floor)
Officers from the Vanderbilt University Police Department will be on hand
to provide safety information and registration for bicycles and laptops.
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1–4 p.m.
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Resource
fair/Panel discussions (Wyatt
Center)
Staff from many campus offices will be available to answer your
questions. New for 2012 are various panel sessions on topics that impact
families. You can also ask questions of the experts.
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2:30–3:30 p.m.
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Black
Cultural Center/Black Student Alliance Reception (Bishop Joseph Johnson Black
Cultural Center)
Learn about the Bishop Joseph Johnson Black Cultural Center and its
programs from center staff and students with the Black Student Alliance.
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4:15–5:15 p.m.
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Meetings
with deans (Students
and families)
Arts and Science: Langford Auditorium
Blair: Turner Recital Hall
Peabody: Wyatt Center Rotunda
Engineering: Adams Atrium in Featheringill Hall
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5:30–8 p.m.
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House
dinners (Tents
designated for each house)
Join your faculty head of house for dinner to celebrate your arrival!
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5:30–8 p.m.
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Dean's
Reception (Commons
Center, South Patio)
A welcome reception hosted by Frank and Jane Wcislo. Come by before or
after your house dinner.
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8–9 p.m.
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Office
of Religious Life: Jewish, Protestant, Catholic and Muslim services
(various locations)
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9:30–11 p.m.
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Floor/house-based
community building (individual
houses, students only)
New residents meet with resident advisers and their faculty head of house
for an initial overview of house policies and programs. Get to know your
house mates!
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8–10:30 a.m.
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Information
desk (Commons
Center, first floor)
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8:30–10 a.m.
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Parents/Families
farewell continental breakfast (The Commons Center Patio)
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9–10 a.m.
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Hillel
welcome bagel breakfast (Beth Schulman Center for Jewish Life)
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10:30 a.m.–Noon
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Moving
On, But Not Out: Loving Your College Student (Wyatt Center Rotunda)
Advice for families on how to help yourself and your student adjust to
college life.
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All other events starting after 10:30 a.m.
Sunday are for students only. Detailed event information can be found
inside the VU Point
magazine available on Move-In Day.
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For parents: Alcohol
awareness webinar
Please join us for a 45-minute webinar discussion
about alcohol on campus with guest speaker Dr. John Greene, associate dean
of Student Health and Wellness. PC users must have Windows 7, Vista,
XP or 2003 Server. Mac user need Mac OS X 10.5 or newer. To register,
please select the link with your preferred date below:
Thursday, August 2
3 p.m. Central time
Wednesday, August 8
1 p.m. Central time
A reminder about
Vanderbilt Visions
Vanderbilt Visions, a required 10-week
program during the fall semester, aims to ease students' transition from
high school to college. Each first-year student is assigned to a small
group led by a faculty member and an upperclass student, known VUceptors.
The groups, which meet in the late afternoon or early evening, provide a
safe setting for conversation and help connect students across different
houses and undergraduate schools. Visions groups and scheduled times are
now on your student's Your Enrollment Services (YES) schedule.
VUceptors should currently be in the process of contacting students in
their groups.
Upcoming dates and
deadlines
August
1
Deadline to waive student health insurance plan
August
1
Deadline to submit student account agreement form
August
1
Housing assignments mailed to students
August
9
Packages may be shipped to campus
August
15
Deadline for payment of fall tuition/fees
Important links
The Road to Vanderbilt
The Ingram Commons
Class of 2016 Common Place
Parents and Family Programs
Housing
Dining
Bookstore
Commodore Card
Student Health
Student Accounts
Office of Wellness Programs and Alcohol Education
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Shipping items to
campus for Move-In Day
Packages sent to campus for
Move-In Day must be shipped via UPS Ground or FedEx Ground. Please do not
ship any packages—for Move-In Day or otherwise—before August 9. When
shipping, pack all items securely and add extra protection for fragile
items. Use filler for empty space in boxes to avoid breakage. Please use
shipping boxes that your student can carry or handle easily.
We recommend insuring packages for the value of the contents. UPS and FedEx
Ground can insure each package for up to $100 and provide a free tracking
number. Please bring the tracking number for each package to the pickup
area for confirmation of delivery.
Use the address format below—do not address packages to a residence hall.
Be sure the student's full given name and campus address are marked clearly
on all packages. If shipping more than one package at the same time, please
number them (1 of 3, 2 of 3, 3 of 3).
 Addressing format:
Student Name
PMB 35XXXX
2301 Vanderbilt
Place
Nashville, TN
37235-XXXX
(XXXX = your student's
assigned four-digit PMB number which will be included in the Housing
Assignment Packet mailed August 1)
*Students keep the same
assigned PMB number for all 4 years while at Vanderbilt.
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Zipcar
Zipcar is a car-sharing service that allows
students 18 and older to reserve cars on campus (and all around the world)
by the hour or day, gas and insurance included. After signing up, all your
students has to do is reserve a spot to make a late-night snack run or come
home for a weekend.
 To learn more,
visit the Zipcar parents page. Your student can sign up for
just $25 here. Have them use the promo code
2012PARENTS to get $40 in driving credit to try the service out. (This
offer is only good for students and expires Sept. 15, 2012.) You
can also give your student the gift of Zipcar.
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Bicycles on campus
 Vanderbilt's
on-campus bike rental business, re(cycle), provides students with a smart,
efficient and affordable transportation option. With re(cycle), students
can take care of all of their biking needs, including maintenance packages
and other accessories. Students will be able to pick up their re(cycle)
bike at a convenient location on campus. Visit the website to reserve your bike, or come to
the temporary re(cycle) desk on The Ingram Commons. Students who already
own a bike may sign up for re(cycle)'s summer storage package. The bike
will be stored in a secure location and then returned in the fall.
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Have something to say
about what you read here? Send us an email.
Parents & Family Programs
PMB 401627 | 2301 Vanderbilt Place | Nashville, TN
37240-1627
Parent Helpline: (877) 887-2736
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