From:                              Vanderbilt Parents and Family Programs <>

Sent:                               Thursday, July 26, 2012 3:07 PM

To:                                   Thomas, Anna

Subject:                          Get ready for Move-In Day on August 18


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Parent PreVU -- Especially for parents of incoming first-year students


   JULY 2012

The Martha Rivers Ingram Commons

Parents & Family Programs



Get ready for Move-In Day—August 18

Dear Parents,

For the Class of 2016, Move-In Day—Saturday, August 18—is your student's first official day on campus. We get up very early on Move-In Day for this great tradition that welcomes our first-year students and their families to their houses on The Martha Rivers Ingram Commons at Vanderbilt, and to the Vanderbilt community as a whole.

To start the Vanderbilt journey on the right foot, your student's move is highly structured and choreographed. This allows us to move in nearly 1,600 first-year students in just five hours. About a thousand upperclass students volunteer for our Move Crew to help move their new classmates into their houses. They join a team of resident advisers, dining staff, members of the Vanderbilt University Police Department, admissions officers, professional staff and faculty to keep you and your student in good, helping hands.

Students will receive their room assignment packets around August 1. The assignment letter packet includes instructions and materials for moving in, suggestions on how to pack, when and where to ship packages, and maps for Move-In Day and Vanderbilt-area stores of interest. Also included in the packet is your specific, assigned move-in time, which will be between 7 a.m. and noon Saturday, August 18. That morning, every half-hour approximately 200 students and their families will arrive on campus to move in. Vehicles will be directed to staging areas by house, where students will pick up their room keys. From there, vehicles will be escorted to the appropriate house where the Move Crew will help unload vehicles and move students' belongings directly to their rooms.

On behalf of everyone who works on Move-In Day, we look forward to meeting you August 18.

Jim Kramka
Senior Director of Housing Operations



Move-In Weekend Schedule

Saturday, August 18

7 a.m.–noon

Move-In Day for first-year students
Please arrive at your assigned time to begin moving in.

8 a.m.–4 p.m.

Package and online shopping pickup (Lower Quad Lawn)
Shipped items and bookstore preorders will be available for pickup.

8 a.m.–4 p.m.

Commodore Card pickup (Commons Center second-floor multipurpose room)
You will need your Commodore Card to access areas around campus.

8 a.m.–4 p.m.

Pick up VU Point magazine (Commons Center second-floor multipurpose room)
This magazine has the complete schedule of Move-In events and key student information.

8 a.m.–5 p.m.

Information desk open (Commons Center, first floor)

10:30–11:30 a.m.

Making connections: Navigating your new social network (Commons Center 320)
This workshop for international students and their families will guide you through communication styles and friendship patterns that may be new to you. Current students will offer tips on the adjustment process.

11 a.m.–3 p.m.

Available for purchase at Rand Hall or The Commons Center.

Noon–4 p.m.

Campus safety and property protection information (Commons Center, first floor)
Officers from the Vanderbilt University Police Department will be on hand to provide safety information and registration for bicycles and laptops.

1–4 p.m.

Resource fair/Panel discussions (Wyatt Center)
Staff from many campus offices will be available to answer your questions. New for 2012 are various panel sessions on topics that impact families. You can also ask questions of the experts.

2:30–3:30 p.m.

Black Cultural Center/Black Student Alliance Reception (Bishop Joseph Johnson Black Cultural Center)
Learn about the Bishop Joseph Johnson Black Cultural Center and its programs from center staff and students with the Black Student Alliance.

4:15–5:15 p.m.

Meetings with deans (Students and families)
Arts and Science: Langford Auditorium
Blair: Turner Recital Hall
Peabody: Wyatt Center Rotunda
Engineering: Adams Atrium in Featheringill Hall

5:30–8 p.m.

House dinners (Tents designated for each house)
Join your faculty head of house for dinner to celebrate your arrival!

5:30–8 p.m.

Dean's Reception (Commons Center, South Patio)
A welcome reception hosted by Frank and Jane Wcislo. Come by before or after your house dinner.

8–9 p.m.

Office of Religious Life: Jewish, Protestant, Catholic and Muslim services (various locations)

9:30–11 p.m.

Floor/house-based community building (individual houses, students only)
New residents meet with resident advisers and their faculty head of house for an initial overview of house policies and programs. Get to know your house mates!

Sunday, August 19

8–10:30 a.m.

Information desk (Commons Center, first floor)

8:30–10 a.m.

Parents/Families farewell continental breakfast (The Commons Center Patio)

9–10 a.m.

Hillel welcome bagel breakfast (Beth Schulman Center for Jewish Life)

10:30 a.m.–Noon

Moving On, But Not Out: Loving Your College Student (Wyatt Center Rotunda)
Advice for families on how to help yourself and your student adjust to college life.

All other events starting after 10:30 a.m. Sunday are for students only. Detailed event information can be found inside the VU Point magazine available on Move-In Day.

For parents: Alcohol awareness webinar

Please join us for a 45-minute webinar discussion about alcohol on campus with guest speaker Dr. John Greene, associate dean of Student Health and Wellness. PC users must have Windows 7, Vista, XP or 2003 Server. Mac user need Mac OS X 10.5 or newer. To register, please select the link with your preferred date below:

Thursday, August 2
3 p.m. Central time

Wednesday, August 8
1 p.m. Central time

A reminder about Vanderbilt Visions

Vanderbilt Visions, a required 10-week program during the fall semester, aims to ease students' transition from high school to college. Each first-year student is assigned to a small group led by a faculty member and an upperclass student, known VUceptors. The groups, which meet in the late afternoon or early evening, provide a safe setting for conversation and help connect students across different houses and undergraduate schools. Visions groups and scheduled times are now on your student's Your Enrollment Services (YES) schedule. VUceptors should currently be in the process of contacting students in their groups.

Upcoming dates and deadlines

August 1
Deadline to waive student health insurance plan

August 1
Deadline to submit student account agreement form

August 1
Housing assignments mailed to students

August 9
Packages may be shipped to campus

August 15
Deadline for payment of fall tuition/fees

Important links

The Road to Vanderbilt

The Ingram Commons

Class of 2016 Common Place

Parents and Family Programs




Commodore Card

Student Health

Student Accounts

Office of Wellness Programs and Alcohol Education

"like" us on Facebook


Shipping items to campus for Move-In Day

Packages sent to campus for Move-In Day must be shipped via UPS Ground or FedEx Ground. Please do not ship any packages—for Move-In Day or otherwise—before August 9. When shipping, pack all items securely and add extra protection for fragile items. Use filler for empty space in boxes to avoid breakage. Please use shipping boxes that your student can carry or handle easily.

We recommend insuring packages for the value of the contents. UPS and FedEx Ground can insure each package for up to $100 and provide a free tracking number. Please bring the tracking number for each package to the pickup area for confirmation of delivery.

Use the address format below—do not address packages to a residence hall. Be sure the student's full given name and campus address are marked clearly on all packages. If shipping more than one package at the same time, please number them (1 of 3, 2 of 3, 3 of 3).

Addressing format:
Student Name
2301 Vanderbilt Place
Nashville, TN 37235-XXXX

(XXXX = your student's assigned four-digit PMB number which will be included in the Housing Assignment Packet mailed August 1)

*Students keep the same assigned PMB number for all 4 years while at Vanderbilt.




Zipcar is a car-sharing service that allows students 18 and older to reserve cars on campus (and all around the world) by the hour or day, gas and insurance included. After signing up, all your students has to do is reserve a spot to make a late-night snack run or come home for a weekend.

ZipcarTo learn more, visit the Zipcar parents page. Your student can sign up for just $25 here. Have them use the promo code 2012PARENTS to get $40 in driving credit to try the service out. (This offer is only good for students and expires Sept. 15, 2012.) You can also give your student the gift of Zipcar.



Bicycles on campus

REcycleVanderbilt's on-campus bike rental business, re(cycle), provides students with a smart, efficient and affordable transportation option. With re(cycle), students can take care of all of their biking needs, including maintenance packages and other accessories. Students will be able to pick up their re(cycle) bike at a convenient location on campus. Visit the website to reserve your bike, or come to the temporary re(cycle) desk on The Ingram Commons. Students who already own a bike may sign up for re(cycle)'s summer storage package. The bike will be stored in a secure location and then returned in the fall.


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Parents & Family Programs
PMB 401627  |  2301 Vanderbilt Place  |  Nashville, TN 37240-1627
Parent Helpline: (877) 887-2736

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