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Foreign Travel

Commons Wien, by Ashley Vastag Jaipur, by Ashley Vastag

International Travel Documentation

Traveling to Cuba?  Contact vec@vanderbilt.edu first for current requirements 

Please email the following completed documents to vec@vanderbilt.edu for review 10 business days prior to your international travel.  For more information regarding these forms, see the Best Practices sections below.

  Keep a copy of the completed documents for five years past the last date of travel activity.

International Travel Best Practices

If you do not need it, do not take it with you!

  • Laptops, tablets, cellphones, and other electronic devices:
  • Take a 'clean laptop' and a 'burner cell phone': these devices do not include export-restricted hardware, software, data or information (such as VPN software).
  • If a 'clean laptop' is not an option, it is recommended that a  temporary export certification be completed and have copies made for project documentation and personal keeping.
  • Wi-Fi networks are not always secure: safeguard your personal, sensitive, export-controlled, and proprietary information.
  • VEC will assist in analyzing software and hardware on devices to help ensure the item(s) are within export compliance guidelines.
  • Procure item(s) and resources needed for U.S.-sponsored projects within the destination country.
  • Imports:  International  customs broker  service:  Emily Ashworth at  V.Alexander , eashworth@valexander.com
  • Review protocol to ensure information, items, area, etc. are secured appropriately.
  • Do not take or access your unpublished research, proprietary information, and/or technical data.
  • Once outside of or upon your re-entry to the U.S., your laptop or other items may be subject to search or it may be seized without probable cause, suspicion, or warrant.

 

Travel Resources

For more information about booking and managing travel, please visit the following websites:

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