Policies
Vanderbilt Career Center Disclaimer
NACELINK Jobs on CareerLink
The Vanderbilt Career Center (VCC) uses CareerLink as a database that connects employers and students for employment opportunities. Some job postings in this system are imported from NACELINK, a national recruiting networking alliance that includes the National Association of Colleges and Employers, DirectEmployers Association, and Symplicity Corporation.
Due Diligence
The VCC does not screen or censor the listings offered through NACELINK and performs minimal due diligence in screening those employers that post directly through the VCC. As a result, the VCC makes no representations about positions listed on its website or within CareerLink and is not responsible for the safety, wages, working conditions, or other aspects of employment. It is the student’s responsibility to take the necessary precautions when interviewing or accepting positions, and he/she is responsible for obtaining necessary information concerning the employer.
Oversight
The Vanderbilt Career Center abides by the principles set forth by the National Association of Colleges and Employers (NACE) and expects employers who use its services to adhere to EEO guidelines and abide by the VCC Non Discrimination Policy.
Website Links
The Career Center website contains links to other websites as a convenience for its users and is not responsible for the contents of any linked site. Anyone who discovers misuse, abuse, or other problems with our website is encouraged to report the matter to the VCC at careercenter@vanderbilt.edu.
Privacy statements
Overview
The
Employers use NACElink Network to post employment opportunities and search the central resume database directly on NACElink Network.com, through the
Students/alumni use NACElink Network through their college/university career centers to post resumes and review job opportunities.
NACE's commitment to all users—schools, employers, and students/alumni—is that NACE will maintain the confidentiality of all information collected on NACElink Network and NACE will not sell, transmit, or disclose in any fashion this information to any other organization.
NACElink Network is the host server, storing and maintaining the data. NACE also has a partner, DirectEmployers Association, which will provide backup hosting services to NACE's servers. NACE and DirectEmployers Association only have access to the data in aggregate form.
How Will NACE or Vanderbilt Career Center
• To enable employers to access and use various tools, features, and functionality of the NACElink Network system, such as posting jobs and interview schedules, and using resume search engines.
• To enable students/alumni to access various tools, features, and functions of the NACElink Network system, in particular, job posting, resume databases, and job-search agents.
• To communicate with employers regarding use of NACElink Network, advise of Site changes, or to inform you of other possible events/activities associated with recruiting.
Student/Alumni Jobseekers
NACE receives and collects personally identifiable information about you, a student/alumni user, (name, contact information, demographic information, academic history, G.P.A, employment history, etc.) from you via NACElink Network after you subscribe for services and when you upload resumes, cover letters, and other documents which contain personal information.
If you choose to participate in NACElink's "Global Resume Book", you consent to participation in the central resume database on NACElink Network. This means that your personal profile information and resume will be searchable by and accessible to the employers that have access to that database but who may not recruit on the Vanderbilt campus.
Employers that use NACElink Network directly through NACElink Network or through
While NACE and
Employers
NACE will receive and collect from employers, job postings (including job descriptions, employment qualifiers, and salary information) and interview schedules posted either directly through NACElink Network, through the DirectEmployers Association web site, or through the Vanderbilt Career Center' web site.
Technical Issues
Updating Account Information
NACElink Network allows you to change or correct your personal information at any time. To do so, simply login to your account, go to your profile, and you will find options for editing the information.
Internet Protocol (IP) Addresses and Aggregated User Data
NACE collects IP addresses from all users of the Site, and collects and monitors other data and information about the activities of our users on the Site collectively. We only use such data anonymously and in the aggregate.
Cookies
Cookies, which are small text files recorded in a user's hard drive, are employed by thousands of sites to enhance users' web viewing experience. Cookies cannot damage user files, nor can they read information from a user's hard drive. Cookies in and of themselves do not personally identify users, although they do identify a user's computer. Cookies allow sites to "remember" users across pages of a site and across multiple visits to a site. However, when you use NACElink Network, it will set a cookie while you are on the site. Once you log out of the site or close your browser window the cookies are deleted. Thus, NACElink Network will not be storing information as to the number of times that you used the site and you will have to log in each time that you use NACElink Network.
Security
NACE takes precautions to protect the user's information. When users submit sensitive information via the Web Site, the information is protected both online and off-line. When students/alumni submit resumes or information about their academic record that information is encrypted and protected.
In addition, the job seeker and employer data is password protected, so only the user can access this information. All personally identifiable information NACE collects about you is stored in limited-access servers. NACElink Network has technical, administrative, and physical security measures and safeguards in place to protect against the loss, misuse, and alteration of the information under NACE's control. This site uses firewalls to protect from loss, misuse, and alteration of the information under our control.
The VCC has associated itself with NACE and NACElink Network in order to provide improved services to Vanderbilt students and alumni. Many of the provisions contained in this Statement are based upon representations made by NACE and NACElink Network. While the VCC believes that NACE and NACElink Network provide a valuable service to our job seeking community, NACE and NACElink Network are not related to the VCC. Therefore, VCC can not guarantee nor does it otherwise accept responsibility for any portion of this Statement that depends upon NACE's representations and its compliance with those representations.
(615)322-2750 (phone)
(615)343-4448 (fax)
Reciprocity Policy
back to topA reciprocity agreement allows students/alumni of a particular college or university to utilize the career services of another institution. Policies and procedures for gaining access to career development and job search resources vary by institution. Contact the career center of the college or university where you seek reciprocity to determine what services, if any, are provided to non-students and non-alumni.
Vanderbilt Students/Alumni Applying for Reciprocity at Other Institutions
If you are looking for employment outside of Tennessee, you may request a letter of reciprocity from the Vanderbilt Career Center be sent to the career center of a college or university in your chosen area. If this request is granted, you will have access to certain career center resources. To request reciprocity from another institution:
- Contact the career center of the college or university in your area to determine if the career center will provide reciprocal services to Vanderbilt students and alumni.
- Complete the Vanderbilt Student/Alumni Request for Reciprocity.
- Submit the completed request form to the Career Center.
Allow 10 business days for the Vanderbilt Career Center to process your request.
All letters requesting reciprocity will be emailed to the college or university of choice unless otherwise specified.
Students/Alumni of Other Institutions Applying for Reciprocity at Vanderbilt
If you are a student or alum from an accredited, four-year public or private institution outside of Tennessee, you may request reciprocal services from the Vanderbilt Career Center. Requests for reciprocity must be made by a career services official from your home institution. The following information must be included in the request:
- Name of institution
- Name of student/alum
- Year of graduation
- Major and degree earned
- E-mail address
- Mailing address
- Phone number
- Name of career services official:
- Title
- Email address
- Mailing address
- Phone number
- Requested date on which reciprocity should begin
Requests for reciprocity may be:
- Emailed to Courtney Dial at courtney.dial@vanderbilt.edu. Type “Request for Reciprocity” in the subject line of the email.
- Faxed on letterhead to Vanderbilt Career Center at 615/343-4448, attention Courtney Dial.
- Mailed on letterhead to:
Courtney Dial
Vanderbilt University Career Center
310 25th Avenue South, Suite 220
Nashville, TN 37240
Please allow 10 business days for the Vanderbilt Career Center to process your request. The Career Center will notify you and the career services official at your school when your request has been approved or denied. We reserve the right to deny or terminate reciprocity at any time for any reason.
Terms of reciprocity at Vanderbilt Career Center:
- Limited services are available to students and alumni of accredited, four year institutions outside the state of Tennessee. Students and alums from institutions inside Tennessee must use the services of their home career centers.
- Requests for reciprocity must be approved by the Vanderbilt Career Center via email prior to use of Career Center resources. Reciprocity students and graduates should present a copy of the email to front desk staff each time they visit the Career Center.
- Reciprocity provides access to the Career Center Resource Library, which includes career development and job search reference materials and visitor access to computers. Materials may not be checked out.
- Reciprocity allows limited access to job and internship postings in CareerLink. When applying for a job or internship found in CareerLink, please state in your cover letter that you gained access to the posting through a reciprocity agreement with Vanderbilt Career Center.
- Individual appointments with career coaches are not available to reciprocity students and graduates. Those who need individual coaching should contact the Nashville Career Advancement Center.
- Reciprocity students and graduates are not allowed to participate in on-campus interviews, employer information sessions, industry career days, Total Access programs, or other recruitment events.
- Access to the Career Center’s online resources is limited to services that do not require a Vanderbilt user name and password (with the exception of limited access to CareerLink). Students and alums should utilize the online subscription resources of their home institutions. Additional online resources for Nashville job searches include:
- Nashville Career Advancement Center. Works in partnership with Tennessee Career Centers to provide individuals with career coaching and job search assistance at no charge.
- Nashville Career Transition Group. A Yahoo group that emails local job announcements (all types and levels of experience), meetings of professional organizations, training opportunities, and volunteer opportunities directly to subscribers.
- Career Transition Support Group. A community of hope and support where persons seeking employment or career change learn skills and techniques, pick up tips, find job leads and experience encouragement in a faith based environment of fellow seekers.
- Strategic Business Network. A local professional networking organization that hosts frequent networking events for various industries that allow participants to connect with others based on interests. The calendar varies so visit the website often for upcoming events.
- Nashville Jobs Link. A job posting site sponsored by the Nashville Chamber of Commerce. Useful for those seeking employment at all levels.
- Work Nashville. A job posting website that lists a variety of jobs for all levels of education and experience. Users are able to set up search engines so job announcements can be emailed directly to them when posted.
- Center for Nonprofit Management. A great site for anyone looking for a career in nonprofits in the Nashville area. Job listings are located at the bottom of the page.
- The Tennessean. The online version of The Tennessean, Nashville’s major newspaper. Find jobs in the Nashville area listed by category.
- Tennessee Government Employment. A great site for those looking to apply for state jobs, with information and application available. The site also has links to state labor laws and guidelines, and provides internship information.
- Tennessee Higher Education Commission. An easy to use search engine for higher education training providers and training programs.
- Nashville Area Junior Chamber of Commerce. The NAJCC helps young professionals to network in the Nashville area through frequent events and meetings. The website contains information on membership and the benefits membership entails.
- Nashville Public Library. A tremendous resource with links to Nashville and Tennessee jobs, local and national job listings, federal government jobs, newspaper classifieds, career information, and relocation information. Also available at the library is the Book of Lists, a business listing in all fields in the Nashville area, with contact information and other relevant business information.
- Reciprocity is not available from August 1 through October 31 (peak times for fall recruiting) regardless of when reciprocity is requested or approved.
- All reciprocity agreements with the Vanderbilt Career Center will expire on July 31, regardless of when reciprocity is initially granted. Students or alumni wishing to reinstate their reciprocity agreement must reapply by using the same process outlined above.
- The Vanderbilt Career Center reserves the right to deny or terminate reciprocity at any time for any reason.
Employer Recruiting Policies
back to topStudents, faculty, and staff at Vanderbilt University commit themselves to honor the Vanderbilt Community Creed uniting the Vanderbilt community in a common set of values: scholarship, honesty, civility, accountability, caring, discovery, and celebration. The Vanderbilt Career Center (VCC) embraces these values and has established the following recruiting policies. We believe these recruiting policies will facilitate positive engagement between students and employers.
EMPLOYER POLICIES
Employer Eligibility
The VCC works with employers posting professional opportunities. Our office does not engage in connecting students with summer opportunities such as camps, study or work abroad, business-oriented educational programs, and other summer education programs unless they are a Vanderbilt University Campus Partner.
Non-Discrimination Policy
The Vanderbilt Career Center’s policy is to promote employment of its students and graduates with no discrimination based on race, color, sex, religion, national origin, age, military service, sexual orientation or disability. The VCC facilities are available only to those employers whose practices are consistent with this policy, as well as all applicable laws and regulations governing employment discrimination.
Full-time offers from Summer Internships
If you are participating in Fall 2008/Spring 2009 On Campus Interviewing and you have made offers to students at the end of their summer internships, we ask that you allow students until Friday, October 17, 2008 to make their decisions. We feel that this date allows students time to participate in the first few weeks of On Campus Interviewing and early Fall Industry Career Days. This time period is suggested to give students sufficient time to explore opportunities and make sound decisions resulting in a more committed hire for you.
Second Round Interview Policy
Every effort should be made to accommodate candidates’ class and interview schedules. The following are the minimum considerations that we request be made:
Fall 2008
- We ask that you conduct second-round interviews outside the Nashville area after October 17, 2008
- We encourage you to give at least 72 hours notice if asking students to leave the Nashville area after October 17, 2008
Spring 2009
- We ask that you conduct second-round interviews outside the Nashville area after Feb 6, 2009
Offers to 2009 Graduating Students during Fall Recruiting
If you are participating in Fall 2008 On Campus Interviewing and you make offers of employment to students graduating in 2009, we ask that you allow these students a minimum of three (3) weeks from the time of the offer to make their decisions.
Cancellation of Interviewing on Campus
If you need to cancel a recruiting schedule, we request that you communicate this information directly to students. We will assist in this process but believe that such communication is more appropriate coming from you in order to maintain your organization’s credibility in the minds of students.
Cancellation of Information Sessions
The VCC requests that companies canceling information sessions provide 72 hours notice. You will be reimbursed your information session fee. With less than 72 hours notice, we will be unable to reimburse the information session fee.
Alcohol Policy
The VCC adheres to the National Association of College and Employers (NACE) policy, which states that the serving of alcohol should not be a part of the recruitment process. Therefore, all recruiting activities, including the information sessions, should be alcohol-free.
Student On Campus Interviewing Policies
back to topSTUDENT POLICIES
Upon entering Vanderbilt University as a student, you committed to honor the Vanderbilt Community Creed and engage in behavior that reflects a common set of values: scholarship, honesty, civility, accountability, caring, discovery, and celebration. The Vanderbilt Career Center embraces these values and has established the following recruiting policies to facilitate positive engagement between students and employers.
Student Eligibility
The following students and alumni are eligible to participate in On Campus Interviewing:
- All currently enrolled Vanderbilt undergraduate students
- Graduate students in the College of Arts & Science, Blair School of Music, the School of Engineering, and Peabody College
- Alumni who graduated May or August 2008 are eligible for Fall 2008 On Campus Recruiting
- Owen Master of Finance and those Master of Business Administration students who have been identified by OWEN as seeking their first full time opportunity
"No Show" Policy
Not attending a scheduled interview or canceling at the last minute for a reason other than health or an emergency, does not support the value of accountability. This behavior reflects negatively on the institution and is disrespectful to the employer who has committed time and money to meet with you. Additionally, it reflects a lack of care on your part for your fellow students who may have wanted to interview.
There is a window of opportunity on all schedules in which you may cancel or reschedule an interview. However, all schedules are frozen one full business day before the interview day and no cancellations or schedule changes are allowed (other than emergency/health). For interviews occurring on Monday, the schedule is frozen Friday morning.
If you are experiencing an emergency or health situation, we encourage you to contact the Career Center as soon as your situation allows. The Career Center is open Monday through Friday, 8:00 a.m. until 4:30 p.m. Students should communicate emergencies to the recruiting staff by email or phone. A recruiting staff member will follow up with you on your situation.
Contact Number
Career Center Front Desk: 615-322-2750
Students who violate the "No Show" Policy
If you choose to not attend a scheduled interview or cancel at the last minute:
- Your access to CareerLink will be Restricted. While on the "Restricted" status, you will not be allowed to apply to any more positions nor sign up on schedules for which you have been accepted to interview. Therefore, your prompt attention in this matter is to your advantage.
- In order to have the "Full Access" status returned, you must arrange a meeting with the Recruiting Team Lead, at which time the necessary actions to reinstate your "Full Access" status will be discussed.
- Missing a second interview without canceling ahead of time will result in permanent suspension of recruiting privileges. You will not be able to participate in any on-campus recruiting, which includes access to opportunities in CareerLink.
Second-Round Interview Policy
The VCC encourages employers to provide adequate lead time for you if you have been selected for a second-round interview outside of the Nashville area. Therefore, we require that you provide a minimum of 48 hours (2 business days) notice to cancel a first-round campus interview.
Students who cancel a first round-interview for a second-round interview giving less than 48 hours notice may be denied access to On-Campus Interviewing.
Re-neging on offers
As a general rule, if you have accepted an offer, and the employer has confirmed their offer, you should cease all job search activities. This is why it is very important to confirm, in writing, the employer’s job offer and your acceptance. If the employer makes a verbal offer, ask for confirmation in writing before ceasing your job search.
Once you have accepted a position, you have made a commitment to that employer. Should you choose not to honor that commitment, your decision will be viewed as both unprofessional and dishonest. Additionally, you will be doing a disservice to your peers as this action gives employers a negative perception of other Vanderbilt students. Employers who cannot successfully recruit at Vanderbilt will give other schools recruiting preference. This is especially true in a tight job market.
If you are offered a position and think you should accept for fear of not receiving other offers, make your decision very carefully. Do not accept an offer before you are ready. We encourage you to meet with a VCC Career Coach if you would like help with your decision-making process.
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