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Freshman Housing Contract

  1. Rooms are rented (and students are liable for the room rented) for the combined periods of fall and spring semesters, exclusive of Thanksgiving holiday, semester break, spring holidays, and May session activities. However, a student who graduates or withdraws from the University during the first semester is not liable for the spring semester rent provided that sixty (60) days notice is given prior to the opening of the spring semester.
  2. Students who graduate or withdraw from the University during the semester must vacate their rooms twenty-four hours after graduation or after the withdrawal procedure is completed. Students who withdraw for medical reasons will receive a pro rata refund. Students who withdraw or who are suspended or expelled during the semester for academic, disciplinary, or other reasons, may be entitled to partial refunds of rent.
  3. Residence halls are open and may be occupied when classes are in session during the fall and spring semesters, and are closed and may not be occupied during Thanksgiving holiday, semester break, and spring holiday.
  4. Room rent is charged to the student’s University account and includes all utilities and local telephone service. Billing of long distance telephone charges (collect or third party) to any Vanderbilt number by a student is prohibited and violates University policy. Charges for such calls will be billed to the resident(s) of the housing unit.
  5. Residents are jointly and severally responsibility for the condition of their rooms and any damage to furnishings, and collectively (by prorated assessments) for damage to public areas. Public areas include but are not limited to hallways, stairways, sidewalks, courts, entry passages, elevators, lounges, studies, utility and storage rooms, grounds and building exteriors. No items are to be placed in or attached to any public areas without the express written consent of the University, including but not limited to any type of antenna or satellite dish. Residents shall not obstruct or use any sidewalk, court, entry passage, hall or stairway for any purposes other than ingress and egress.
  6. Rooms may not be sublet or used for any purpose other than as a residence for the student or students to whom they are rented.
  7. No room changes may be made without prior approval of the Office of Housing and Residential Education.
  8. Students who are found to be in violation of University policy may be required to change room assignments or vacate University housing, as directed by the Director of Housing.
  9. University officials may enter and inspect rooms for cleanliness and damages, and to make repairs, and at closings. A room may be searched for suspected violation of University regulations when reasonable evidence of the suspected violation has been presented to the Senior Director of Housing and Residential Education or his designee.
  10. Any personal property remaining in the assigned room at the expiration of the current housing contract may be disposed of at the discretion of the Senior Director of Residential Education or his designee. Solely for the convenience and benefit of students, two (2) items may be stored without cost in rooms designated for this purpose for a specified period of time. The University accepts no responsibility for loss or damages for any reason whatsoever. Property remaining in these storage rooms past the designated times of removal may be disposed of at the discretion of the Senior Director of Residential Education or his designee.
  11. The University shall not be liable, and residents agree to release and hold the University harmless, for any damage to property or injury to person arising out of resident’s occupancy of the assigned rooms, except such damage or injury that results from negligent acts or omissions of the University. Interruption or curtailment of any utilities or service, or damage to property or injury to person, whether caused by strikes, mechanical failures or difficulties, or any other cause beyond the control of the University, such as, but not limited to broken water pipes, shall not entitle resident to any claim against the University for damages or to any reduction in rent, unless, after being notified, the University fails to take reasonable measures to restore the service or to correct the failure or difficulty.
  12. By accepting an assignment to a designated substance-free area, you are thereby agreeing to refrain from consumption of tobacco and the consumption or possession of alcohol in that area.
  13. By signing this contract, students are bound by these conditions and provisions, as well as all other University policies and regulations applicable to students.

Nondiscrimination Policy

In compliance with federal law, including the provisions of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with DisabilitiesAct (ADA) of 1990, the ADA Amendments Act of 2008, Executive Order 11246, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, Vanderbilt University does not discriminate against individuals on the basis of their race, sex, religion, color, national or ethnic origin, age, disability, military service, or genetic information in its administration of educational policies, programs, or activities; admissions policies; scholarship and loan programs; athletic or other University-administered programs; or employment.  In addition, the University does not discriminate against individuals on the basis of their sexual orientationi , gender identityii , or gender expression iii .

i. Sexual orientation refers to a person’s self-identification as heterosexual, homosexual, bisexual,asexual, pansexual, or uncertain.
ii. Gender identity is generally defined as a person’s own sense of identification as male, female, both, or neither as distinguished from actual biological sex, i.e. it is one’s psychological sense of self.
iii. Gender expression is everything we do that communicates our sense of identification to others


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