First Year Housing FAQ
- Room Assignments
- Houses and Furnishings
- Move In
- Vanderbilt Campus Dining and VU Meal Plans
- Other Questions
How do I complete my housing application?
You apply for housing at the Housing website by clicking “Apply for First-Year Housing”.
You will need your VUnetID and password in order to access the housing application.
All applications should be completed between April 1 and June 1.
When will I receive my room assignment?
Room assignments will be mailed to your permanent address on or about August 1.
Can I choose which House I live in?
We do not entertain requests for specific Houses. First-Year houses are assigned randomly.
Can I see my room prior to move in?
We do not show rooms before move in. The houses are closed while we prepare them for your arrival.
Can I request my roommate?
Yes. When completing the housing application, you must provide your preferred roommate’s VUnetID. Both roommates must request each other in order for the request to be honored.
How do you match roommates?
The housing application asks three questions pertaining to sleeping patterns, study habits and the environment. Roommates are matched based upon their responses to these questions. Please understand that personal behaviors change significantly during the first year of college.
Can I change my room assignment before I move in?
Rooms are assigned randomly, not by request. However, there is a room change request period that begins about two weeks after the start of classes. Students will be notified in August of the exact date of the request period.
Are single rooms available?
The majority of the rooms for first-year students are doubles. There are a few single rooms but they are reserved for students with documented disabilities under the Americans with Disabilities Act (ADA) for which a single room is deemed a reasonable accommodation.
How do I apply for reasonable accommodations under the ADA?
Our office partners with the Office of Equal Opportunity, Affirmative Action and Disability Services (EAD) / Disability Services Program (DSP) to ensure consistency in evaluating requests for reasonable accommodation in housing. Please visit their website for more information.The deadline for submitting accommodations requests to EAD is June 30.
Houses and Furnishings
I have a maintenance problem in my room. What do I do?
There are 8 residential areas on campus and each one is staffed by an Area Maintenance Supervisor (AMS).
Routine maintenance requests should be reported to your AMS. Each AMS has an office open during business hours (Monday – Friday, 8:00 AM – 4:00 PM). A 24-hour voice mail service is also available. To report a maintenance problem via email, please use the Maintenance Request Form. Please note that voice and email messages will not be read or heard until the next business day.
In cases of emergency during regular business hours, call the Area Maintenance Supervisor. For immediate attention after hours and on the weekend, students should contact their resident advisor or Area Coordinator.
What is the size of my room?
The Commons Houses comprise a wide variety of different room types. Room dimensions and configurations vary from house to house and also within houses. For this reason, we are unable to provide measurements for specific rooms.
What furniture does the university provide?
Vanderbilt provides a twin size bed, a desk, a desk chair, 2 chests and a closet for each student. Each room contains overhead lighting, blinds, a full-length mirror, a trash can, a recycle bin, a cable TV port, and campus Wi-Fi.
May I remove university furniture from the room?
No. University furniture may not be removed from the room. We strongly advise students to move into their rooms before deciding whether to bring additional furniture. Space is limited and University-provided furniture may not be removed in order to make room for students’ furniture.
May I bring additional furniture for my room?
We do not recommend bringing additional furniture until you survey your room.
What items are prohibited?
Please see the Student Handbook for a complete list of prohibited items. For quick reference, do not bring these items to campus: anything that can produce open flames (candles, oil lamps, incense, etc.) and appliances with exposed heating coils. Do not bring wireless printers, wireless access points (routers, hubs, wireless game consoles, etc) because they interfere with and degrade Vanderbilt’s wireless network.
How often are community bathrooms serviced by housekeeping?
Community bathrooms are serviced daily by housekeeping staff. Private bathrooms are serviced once weekly.
Where can I do my laundry?
Laundry rooms are in each of the First-Year houses with the exception of North, East and Memorial. Students residing in North, East and Memorial are given access to a neighboring house that has laundry facilities. Washers and dryers each cost $1.25 per load. Dry cleaning and bundled laundry service is also available on campus. Information about the laundry service is available at www.vanlaundry.com.
Who can access the houses and floors?
All houses are secured using a card access system for exterior doors, interior stairwells, and elevators. Students have card access only to the houses to which they are assigned. From midnight until 8AM, students can access only their floors, and other floors of the same sex in their house.
What do I do if I get locked out of my room?
If you are locked out, please see the Receptionist/Front Desk Assistant located in Hank Ingram House, or contact a Resident Adviser.
Can I occupy my room over break periods?
The Vanderbilt housing contract excludes Fall Break, Holiday Break, and Spring Break. However, Vanderbilt extends to students the privilege to stay over breaks provided that they register online at the Office of Housing and Residential Education website. Prior to each break, a link for Break Stay Registration will be provided in the “Important Information” section on the right side of the screen.
What is my mailing address?
Mail and package deliveries are not accepted at the houses. All residents are provided with a mailbox at the Campus Post Office. Mail and packages are delivered there. Please visit the Vanderbilt Mail Services website for more information.
Is storage provided in the houses?
Storage is provided on a first come, first served basis. A maximum of two (2) items may be stored. Suitcases and plastic/metal storage containers may be stored. Storage will open around the first day of classes, and will only be open a few days before and a few days after Fall Break, Thanksgiving Break, Winter Break and Spring Break.
When do First-Year students move in?
The move in date for the Class of 2018 is Saturday, August 22, 2015. Each student is assigned a specific move in time that falls, on the half-hour, between 7AM and 12PM. Because all students cannot move in simultaneously, we must ask you to honor your assigned move in time. Your time will be included in your housing assignment packet mailed around August 1.
Can I move in early?
Prior to move in, we are busy getting the houses ready for your arrival. As a result, we are unable to grant early arrival requests. Please contact the Office of Housing Assignments at 615.322.2591 or firstname.lastname@example.org with any questions.
Can I have items shipped to me prior to move in?
Yes. Please visit the Mail Services website for detailed information.
Vanderbilt Campus Dining and VU Meal Plans
Am I required to have a meal plan?
Yes. All First-Year students are automatically enrolled in the First-Year Meal Plan. Please visit the Campus Dining website for more information.
Where can I eat on campus?
There are many dining facilities across campus. The state-of-the-art dining facility at the Commons Center includes a salad bar with sizzle station, Chef’s Table, specialty pizza oven, deli, wok, grill and vegan/vegetarian food. Please visit the Campus Dining website for more information concerning the locations and hours of operations of all dining facilities.
What if I have a special dietary restriction?
Campus Dining is committed to serving all students and assisting them in managing their dietary needs. Please visit the Campus Dining website for more information.
Can I bring a car to campus?
No. First-Year students are not permitted to park cars on campus.
What means of transportation are provided?
Students can travel to/from campus by cab, shuttle service, or by public transportation. Zip Car and Enterprise CarShare memberships are also available. Please visit the Zip Car website
and Enterprise CarShare websites for more information.
How far away is Nashville International Airport?
The airport is located 9 miles east of campus. Students can travel by taxi, shuttle or public transportation. Taxi fare to the airport costs $25-$30. For university breaks, the Student Government Association sponsors free shuttles to the airport on a first come, first served basis.
Where are the closest ATMs?
ATMs are located at Sarratt Student Center, Hill Student Center, Music Rehearsal Hall (drive-thru), Branscomb Quadrangle, The Vanderbilt Clinic and Medical Center North. Sun Trust and Regions Bank have full service branches within walking distance of campus.
What is the Vandy Van?
The Vandy Van is a shuttle that loops campus and makes stops by each residential area. This free service runs daily from 5PM-5AM. For more information, please visit the Vandy Van website.