Office of Housing and Residential Education

Rooms are rented (and students are liable for the room rented) for the combined periods of fall and spring semesters, exclusive of fall break, semester break, spring holidays, and May-session activities. However, a student who graduates or withdraws from the University during the first semester is not liable for the spring semester rent provided that a month's notice is given prior to the opening of the spring semester.
Students who graduate or withdraw from the University during the semester must vacate their rooms twenty-four hours after graduation or the withdrawal procedure is completed. Students who withdraw for medical reasons will receive a pro rata refund. Students who withdraw or who are suspended or expelled during the semester for academic, disciplinary, or other reasons, may be entitled to partial refunds of rent.
Residence halls are open and may be occupied when classes are in session during the fall and spring semesters, and are closed and may not be occupied during fall break, semester break, and spring holidays.
Room rent is charged to the student's University account and includes all utilities and local telephone service. Billing of long distance telephone charges (collect or third party) to any Vanderbilt number by a student is prohibited and violates University policy. Charges for such calls will be billed to the resident(s) of the housing unit.
Residents assume joint and several responsibility for the condition of their rooms and any damage to furnishings, and collectively (by prorated assessments) for damage to public areas.
Rooms may not be sublet or used for any purpose other than as a residence for the student or students to whom they are rented.
No room changes may be made without prior approval of the Office of Housing and Residential Education.
Students who are found to be in violation of University policy may be required to change room assignments or vacate University housing, as directed by the Director of Housing.
Residents in double rooms, suites or apartments, who do not have a roommate(s) may be charged the single room rate for that living unit.
Authorized officials may enter and inspect rooms at any time for cleanliness and damages, and to repair. A room may be searched for suspected violation of University regulations when reasonable evidence of the suspected violation has been presented to the Dean of Housing and Judicial Affairs or the Associate Dean of Housing and Residential Education.
Any personal property remaining in the assigned room at the expiration of the current housing contract may be disposed of at the discretion of the Director of Housing. Solely for the convenience and benefit of students, items may be stored without cost in rooms designated for this purpose for a specified period of time. The University accepts no responsibility for loss or damages for any reason whatsoever. Property remaining in these storage rooms past the designated times may be disposed of at the discretion of the Director of Housing.
Smoking is not permitted in any private room or common area in any freshman residence hall.
The University shall not be liable, and residents agree to release and hold the University harmless, for any damage to property or injury to person arising out of resident's occupancy of the assigned room, except such damage or injury that results from the negligent acts or omissions of the University. Interruption or curtailment of any utilities or service or damage to property or injury to person whether caused by strikes, mechanical difficulties, or any other cause beyond the control of the University, such as, but not limited to broken water pipes, shall not entitle the resident to any claim against the University for damages or to any reduction in rent, unless, after being notified, the University fails to take reasonable measures to restore the service or to correct the failure or difficulty.

Conditions of Rental

Freshmen